Accounts Payable Specialist

Summary

Performs accounts payable functions of considerable complexity for a multi-cost center organization utilizing a computerized purchasing/payables system. Perform a variety of functions including input, calculation, audit, and reconciliation for a considerable volume of requests. Acts as a resource person in interpretation of Dallas College policies and procedures related to purchasing/payables functions.

Weekly Work Hours 40

Compensation Range N04-PT

Hourly Rate $26.22 Hourly

FLSA United States of America (Non-Exempt)

Position Type Staff

• Must demonstrate knowledge of accounts payable, purchasing, general accounting, concur software and administrator knowledge.
• Ability to communicate with Divisions and Business Office personnel on how to revise purchase orders, assess credit memos for accuracy and additional interaction with vendors when required to pay invoices with the deadline required per Texas Prompt Payment laws.
• Strong knowledge of bookkeeping practices and procedures.
• Ability to gather various sources in Colleague, Work Day, Concur and backup documentation to identify and create a workable solution for invoices or reimbursements that cannot be paid because of an issue.
• Strong problem solving, researching and resolution skills and attention to detail.
• Must effectively interact with all clients of the college and ensure good relations between the organization and its internal and external customers.
• Able to maintain working relationships with college employees to gather information, releases, and receiving invoices and check requests.
• Ability to make decisions based on due dates and travel dates to initiate payment under critical time constraints.
• Able to formulate conclusions in order to make payments or reimbursements based on policy.
• Ability to utilize computer technology to access data, maintain records, generate reports.
• Working knowledge of personal computers with strong skills using Excel and additional Microsoft Office software.
• Must have excellent oral and written communication skills to support intermediate problem solving with students and staff and to provide quality customer service.

Normal physical job functions performed within a standard office environment. Reasonable accommodations may be made to individuals with physical challenges to perform the essential duties and responsibilities.

• Associate degree or higher and two (2) years of accounts payable experience in a multi-cost center environment with computerized purchasing/payables systems or graduation from high school or GED equivalency plus four (4) years of accounts payable experience in a multi-cost center environment with computerized purchasing/ payables. Official transcripts required.
• Current and valid Texas driver's license required for offsite travel.
• Bilingual or multilingual preferred.

*** Will be subject to a criminal background check. Some positions may be subject to a fingerprint check.***

• Reviews all invoices for required documentation and approval prior to disbursement of payment and inputs invoices and payment requests into the ERP system ensuring timely and accurate payment to internal and external customers of the College.
• Audits and calculates a variety of data/forms required to document and expedite payment to vendors and employees, reviewing for accuracy, compliance and appropriateness based on knowledge of Dallas College Business Office Procedures Manual (BOPM).
• Maintains confidence and protects operations by keeping financial information confidential.
• Resolves disputes between originators, buyers and vendors based on interpretations of BOPM.
• Collaborate with multiple departments for invoice discrepancies and resolution to issues surrounding payments to be made, past or present.
• Calculates discounts and interest based on vendor terms.
• Reconciles assigned accounts including identifying and preparing journal entries necessary to maintain accurate records.
• Maintain files and documentation thoroughly and accurately in accordance with district policies and accepted accounting principles.
• Responsible for performing research required to resolve invoice discrepancies and provide appropriate documentation.
• Makes recommendations to resolve disputes between originators, buyers and vendors based on interpretations of BOPM.
• Takes phone calls and answers any questions from departments or vendors regarding invoice payments.
• Utilizes effective interpersonal, oral, and written communication skills when interacting with internal/external stakeholders and constituents within the Dallas College community network.
• Complete required Dallas College Professional Development training hours per academic year.
• Perform other duties as assigned.

The intent of this job description is to provide a representative summary of the major duties and responsibilities performed by incumbents of this job and shall not be construed as a declaration of the total of the…