Accounts Payable Specialist

Weekly Work Hours
40

Compensation Range
N04-PT

Hourly Rate
$23.78 Hourly

FLSA
United States of America (Non-Exempt)

Position Type
Staff

Job Summary

Performs accounts payable functions of considerable complexity for a multi-cost center organization utilizing a computerizedpurchasing/payables system. Perform a variety of functions including input, calculation, audit, and reconciliation for aconsiderable volume of requests. Acts as a resource person ininterpretation of Dallas College policies and procedures related to purchasing/payables functions.

• Must demonstrate knowledge of accounts payable, purchasing,general accounting, concur software and administratorknowledge.

• Ability to communicate with Divisions and Business Officepersonnel on how to revise purchase orders, assess credit memos for accuracy and additional interaction with vendors when required topay invoices with the deadline required per Texas Prompt Paymentlaws.

• Strong knowledge of bookkeeping practices and procedures.

• Ability to gather various sources in Colleague, Work Day, Concurand backup documentation to identify and create a workable solutionfor invoices or reimbursements that cannot be paid because of anissue.

• Strong problem solving, researching and resolution skills and attention to detail.

• Must effectively interact with all clients of the college andensure good relations between the organization and its internal and external customers.

• Able to maintain working relationships with college employees togather information, releases, and receiving invoices and checkrequests.

• Ability to make decisions based on due dates and travel dates to initiate payment under critical time constraints.

• Able to formulate conclusions in order to make payments orreimbursements based on policy.

• Ability to utilize computer technology to access data, maintain records, generate reports.

• Working knowledge of personal computers with strong skills using
  
  Excel and additional Microsoft Office software.

• Must have excellent oral and written communication skills tosupport intermediate problem solving with students and staff and toprovide quality customer service.

Normal physical job functions performed within a standard office environment. Reasonable accommodations may be made to individuals with physical challenges to perform the essential duties and responsibilities.

• All positions are considered on-site roles.
• After six months of employment, some positions may be eligible toapply for a hybrid work arrangement based on job responsibilities,operational needs, supervisor approval, and Dallas College policy.
• Academic (Faculty) positions require on-campus presence, evenwhen teaching online courses, in accordance with state law.

• Associate degree or higher and two (2) years of accounts payableexperience in a multi-cost center environment with computerizedpurchasing/payables systems or graduation from high school or GEDequivalency plus four (4) years of accounts payable experience in amulti-cost center environment with computerized purchasing/payables. Official transcripts required.

• Current and valid Texas driver’s license required for offsitetravel.

• Bilingual or multilingual skills preferred.

*** Will be subject to a criminal background check. Some positions may be subject to a fingerprint check.***

• Reviews all invoices for required documentation and approvalprior to disbursement of payment and inputs invoices and payment requests into the ERP system ensuring timely and accurate paymentto internal and external customers of the College.

• Audits and calculates a variety of data/forms required todocument and expedite payment to vendors and employees, reviewingfor accuracy, compliance and appropriateness based on knowledge of Dallas College Business Office Procedures Manual (BOPM).

• Maintains confidence and protects operations by keepingfinancial information confidential.

• Resolves disputes between originators, buyers and vendors basedon interpretations of BOPM.

• Collaborate with multiple departments for invoice discrepancies and resolution to issues surrounding payments to be made, past…