Payroll Specialist

This mid-level Payroll Specialist role owns full-cycle payroll processing across multiple companies and legal entities in a complex, multi-state environment. You will process weekly, biweekly, and semimonthly payrolls end-to-end using Deltek Costpoint and Deltek T&E, ensuring accuracy, compliance, and a positive employee experience. The position is ideal for a detail-oriented professional who is comfortable working independently, handling complex payroll types such as SCA, Davis-Bacon, and union payrolls, and partnering closely with HR, Accounting, Benefits, and Finance teams.

• Process full-cycle payroll for multiple companies and legal entities, including weekly, biweekly, and semimonthly payroll cycles.
• Use Deltek Costpoint for in-house payroll processing and Deltek T&E for timesheet management, ensuring accurate and timely payroll execution.
• Validate timesheets, set up new employees, and maintain payroll records across multi-state, multi-entity, and multi-union environments.
• Administer and process complex payroll types, including SCA (Service Contract Act), Davis-Bacon (DBA), union payrolls, and wage determinations for government contracting.
• Calculate and process deductions, including garnishments, tax levies, and child support orders, in compliance with federal and state regulations.
• Prepare and process off-cycle payments as needed, ensuring proper documentation and compliance.
• Support quarter-end and year-end payroll activities, including W-2 reconciliation and payroll reporting.
• Generate, review, and reconcile payroll reports and data exports from Costpoint to ensure accuracy and resolve discrepancies.
• Collaborate closely with HR, Finance, Accounting, and Benefits teams to support payroll-related processes and resolve issues.
• Respond promptly and professionally to employee inquiries regarding pay, deductions, and payroll-related questions.
• Maintain strict confidentiality and integrity when handling sensitive employee and payroll information.
• Organize and prioritize multiple deadlines and pay cycles across different entities while maintaining high accuracy and consistency.
• Assist with audit preparation by ensuring payroll records are accurate, complete, and well-documented.
• Leverage Microsoft Excel and Word to analyze payroll data, prepare reports, and support reconciliation activities.
• Work independently in a remote environment with minimal supervision while meeting established timelines and service standards.

• High school diploma or GED required; some college education preferred, with relevant payroll experience considered in place of formal education.
• At least 3+ years of demonstrated experience processing end-to-end multi-state, multi-company payrolls across multiple payroll cycles and entity types.
• Hands-on experience using Deltek Costpoint for in-house payroll processing.
• Hands-on experience using Deltek T&E for timesheet management.
• Solid knowledge of payroll processing fundamentals and standard payroll practices.
• Strong understanding of federal and state wage-and-hour laws and multi-state tax regulations.
• Experience processing garnishments, tax levies, and child support orders in compliance with federal and state requirements.
• Experience supporting quarter-end and year-end payroll processes, including W-2 reconciliation.
• Intermediate proficiency in Microsoft Excel and Word, including working with payroll data exports and reports.
• Proven ability to work with multi-state, multi-company, and multi-union payrolls, including SCA, Davis-Bacon, and government contracting payrolls.
• Meticulous attention to detail with a strong track record of accuracy in data entry, payroll calculations,…