Administrative Assistant - Principal; WMHS

Administrative Assistant – Principal (WMHS)

Pay Grade: 4
Shift Type: Full-Time
Wage/Hour Status: Non-Exempt
Reports To: Principal

EMPLOYMENT BEGINS: As soon as possible

• To serve as a secretary to the principal and as facilitator for the school community by communicating information, problem solving, material acquisition, record keeping, and other duties as assigned by the administrative staff.

Education/Certification:

• High School Diploma or equivalent

• Knowledge of computer hardware and software.
• Possess appropriate typing skills for keyboarding.

• Make and receive telephone calls, take messages, and route calls.
• Maintain school records and files for building, principal, and related requirements.
• Receive visitors, new parents, and students; answer questions; resolve student problems.
• Assist with student enrollment during the summer.
• Type, prepare, distribute, and file records/reports, correspondence, mailings, etc. related to building functions and principal needs.
• Generate all purchase orders, check requests, inventory requisitions, work orders, workman comp forms, and incident reports.
• Serve as a confidential secretary to the principal and assistant principal.
• Compile and submit a variety of weekly, monthly and year‑end reports as required.
• Act as liaison between school and community, principal, parents, staff, and students.
• Schedule requested conferences and facilitate use of building by external groups.
• Oversee Substitute Teachers.
• Operate standard office equipment.
• Distribute mail and community/district flyers.
• Assist in preparation of school calendar of events.
• Perform other duties as assigned.
• Administer medication according to policy and regulations/provide appropriate first aid needs (For Elementary).
• Process attendance/payroll for the building staff (For Elementary).

• None

Mental Demands:

• Reading and comprehending simple instructions, short correspondence, and memos.
• Writing simple correspondence and effectively presenting information in one‑on‑one and small group situations.
• Maintaining emotional control under stress.
• Adding, subtracting, multiplying, and dividing in all units of measure, using whole numbers, common fractions, and decimals.
• Interact with the public and other staff and occasionally meet multiple demands from several people.
• Reaching with hands and arms and frequently repeating the same hand, arm or finger motion.
• Occasional lifting and/or moving of up to 20 lbs.
• Standing, walking, talking, and hearing.
• Moderate noise level in work environment.

The foregoing statements describe the general purpose and responsibilities assigned to this job and are not an exhaustive list of all responsibilities, duties, and skills that may be required.