Administrative Assistant

Job Scope

The duties and responsibilities of the Administrative Assistant include performing the day-to-day administrative functions, handling mail, and other clerical functions of the community in accordance with current established procedures and as directed.

• Receive and direct phone calls, guests, and correspondence.
• Keep calendar for meeting areas and other areas, as assigned.
• Interact in a professional and pleasant manner with all visitors, residents, teammates, and vendors.
• Process and maintain office records.
• Maintain confidentiality of all organizational information.
• Receive, sort, and distribute mail and announcements as directed.
• Maintain resident listing/directory and provide an updated copy to community personnel.
• Order supplies and keep ongoing records of inventory.
• Maintain privacy of records, conditions, and other information relating to residents, teammates, and community in accordance with HIPAA regulations.
• Perform assigned tasks in accordance with community policies and procedures.
• Foster teamwork with co-workers, show initiative in overcoming obstacles, take actions that assist others beyond job responsibilities, and have a positive impact on co-workers, residents, and visitors.
• Seek out and perform other duties as assigned or needed.

• Compassion for and desire to work with seniors.
• Minimum of 1 year of experience in a clerical position.
• Excellent communication skills and basic computer skills.
• Experience with Microsoft Word and Microsoft Excel.

• Benefits begin the 1st of the month following 30 days of employment for Full Time Employees.
• Full suite of benefit plan offerings customizable to your needs, including medical, dental, vision, STD, LTD, Critical Illness, Accident, etc. for eligible employees.
• 401(k) plan with employer match for eligible employees.
• Paid Time Off and Holidays for eligible employees.