Buyer,Administrative/Clerical Job Mesquite area,Texas USA,Administrative/Clerical

Salary: $16.63/hr. midpoint - $19.68/hr. max (Depending on qualifications)

SUPERVISION

All behaviors comply with the Code of Conduct and Rules of Behavior outlined in chapter 8 of the General Government Policies and Procedures Manual.

Provides skilled and responsible confidential administrative support to assist the Purchasing division staff and Telecommunications staff in the completion of their duties and responsibilities.

Ability to conduct training of purchasing policies and procedures to all levels of personnel within the city and to the general public.

Assist Purchasing Manager in composing, reviewing and verifying a variety of memorandums, correspondence, reports, public notices, permits, forms and documents as assigned, including bid specifications and bid addenda; research and verify information as required.

Maintain and monitor the status of annual contracts; assist in administering annual contracts with the Purchasing Manager's guidance.

Answer questions and provide information to the general public, vendors and other departments regarding bid notices, bid openings, bid specifications and bid awards, etc.; refer citizen and client complaints and questions to appropriate department or division staff member for resolution.

Prepare and maintain a variety of files and filing systems; prepare, maintain, and update various records; verify information as requested.

Prepare materials and correspondence for distribution within the City and to other related external businesses and governmental agencies; photocopy, mail, or fax materials as necessary.

Assist department with entering Purchase Requisition s into Munis system to produce Purchase Orders. Assist departments with system requisition questions and issues.

Assist in the preparation of annual budgets and annual Performance Measurements for Central Copy and Transportation Pool.

Maintain and manage the annual uniform contract for field service employees; process all uniform orders and resolve problems and complaints with vendor; maintain all order and replacement uniform records.

Maintain and manage copier contracts with various vendors; schedule all maintenance for copiers and order supplies; gather data and process payment for copiers; prepare end of month report for accounting to allocate copy cost to departments.

Oversee transportation pool; issue pool cars to employees; monitor and schedule all repairs for vehicles; prepare end of month report for accounting to charge mileage to departments.

Assist new vendors on how to register on‑line on the City's Web site and on the electronic procurement provider's Web site (Bid Sync); answers any questions vendors may have regarding conducting business with the City.

Maintain and update vendor supply catalogue file.

Assist in the monitoring of Purchase Orders from inception to delivery of goods and services.

Assist Purchasing Manager with informal quotes. May consult catalogs or contact vendors to obtain price and availability information.

Assist departments on the scheduling of bid openings, prepare bid specification documents and any bid addenda; post all documents on the City's Web site and on the electronic procurement provider's Web Site (Bid Sync).

Attend formal bid openings; tabulate bids and post on City's Web site and on the electronic procurement provider's Web Site (Bid Sync).

Maintain stamp order requests on‑line as submitted from city departments.

Responsible for maintaining all records retention management for Purchasing, Print Shop and Warehouse departments, as required by law.

Prepare and maintain city auction reports for City equipment, police confiscated or abandoned vehicles; verifies accurate audit trail.

Process all business card and note‑card orders for City personnel and City Council.

Obtain bonding and notary certificates from the State of Texas for City employees.

Maintain and update advertisement records.

OTHER DUTIES AND RESPONSIBILITIES

Assist with the review and resolution, under immediate Manager, to assist fairly in resolving purchasing discrepancies with vendors or city departmental staff.
Provide assistance on the monitoring and determination of effective and efficient vendor delivery.
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Buyer, Administrative​/Clerical

Buyer, Administrative/Clerical