Logistics Accounts Payable, Specialist

Job Summary

The Accounts Payable Specialist is responsible for end-to-end AP processing with a strong emphasis on accuracy, timeliness, and cross‑functional coordination. This role supports high‑volume vendor payments related to logistics, manufacturing operations, and services, ensuring compliance with internal controls, contract terms, and payment schedules.

• Process high‑volume invoices (PO and non‑PO) with accuracy and timeliness
• Perform 2‑way and 3‑way matching (PO, receipt, invoice)
• Validate pricing, quantities, freight terms, and tax treatment
• Prepare and execute weekly/monthly payment runs (ACH, wire, check)
• Ensure invoices are paid in accordance with negotiated terms and cash‑flow priorities
• Serve as primary AP contact for assigned vendors
• Resolve invoice discrepancies, short payments, and billing disputes
• Coordinate with Procurement, Logistics, Receiving, and Operations to clear holds
• Maintain professional vendor relationships to prevent shipment delays or service interruptions
• Process freight invoices (ocean, air, trucking, drayage, warehousing)
• Validate accessorial charges, detention/demurrage, and fuel surcharges
• Support urgent or exception payments tied to production‑critical shipments
• Escalate payment risks that may impact inbound materials or outbound deliveries
• Ensure compliance with internal AP policies and SOX controls
• Maintain proper documentation and audit trails
• Assist with internal and external audits as required
• Ensure vendor master data accuracy (W‑9s, banking details, tax status)
• Reconcile AP subledger to GL
• Monitor aging reports and proactively manage overdue items
• Support month‑end close activities
• Provide AP metrics and ad‑hoc analysis when requested
• All other duties as assigned

• Associate’s or Bachelor’s degree in Accounting, Finance, or related field
• 3+ years of Accounts Payable experience
• Experience in manufacturing, logistics, or supply chain environments strongly preferred
• Proficiency with ERP systems (SAP, Oracle, Net Suite, or similar)
• Strong Excel skills (VLOOKUP/XLOOKUP, pivot tables)
• Familiarity with freight invoices and logistics cost structures is a strong plus
• High attention to detail and accuracy
• Strong sense of urgency and accountability
• Experience supporting centralized AP for multiple business entities or sites
• Ability to manage competing priorities in a fast‑paced environment
• Understanding of Incoterms and logistics cost drivers
• Clear, professional communication with internal teams and external vendors
• Comfortable escalating issues that pose operational or financial risk
• Proven ability to work cross‑functionally with Supply Chain and Operations

Ability to sit for extended periods while working at a computer; frequent use of hands and fingers for typing, filing, and operating office equipment; occasional standing, walking, bending, and reaching; ability to lift and carry light office materials (up to 10–15 lbs); visual acuity to read screens, documents, and reports; ability to attend meetings and interact with employees, clients, and vendors.