Logistics Accounts Payable, Specialist

Position: Logistics Accounts Payable, Specialist I
Title:

Specialist I, Accounts Payable

Job Summary:

The Accounts Payable Specialist is responsible for end-to-end AP processing with a strong emphasis on accuracy, timeliness, and cross-functional coordination. This role supports high-volume vendor payments related to logistics, manufacturing operations, and services, ensuring compliance with internal controls, contract terms, and payment schedules.

Responsibilities include:

* Process high-volume invoices (PO and non-PO) with accuracy and timeliness

* Perform 2-way and 3-way matching (PO, receipt, invoice)

* Validate pricing, quantities, freight terms, and tax treatment

* Prepare and execute weekly/monthly payment runs (ACH, wire, check)

* Ensure invoices are paid in accordance with negotiated terms and cash-flow priorities

* Serve as primary AP contact for assigned vendors

* Resolve invoice discrepancies, short payments, and billing disputes

* Coordinate with Procurement, Logistics, Receiving, and Operations to clear holds

* Maintain professional vendor relationships to prevent shipment delays or service interruptions

* Process freight invoices (ocean, air, trucking, drayage, warehousing)

* Validate accessorial charges, detention/demurrage, and fuel surcharges

* Support urgent or exception payments tied to production-critical shipments

* Escalate payment risks that may impact inbound materials or outbound deliveries

* Ensure compliance with internal AP policies and SOX controls

* Maintain proper documentation and audit trails

* Assist with internal and external audits as required

* Ensure vendor master data accuracy (W-9s, banking details, tax status)

* Reconcile AP subledger to GL

* Monitor aging reports and proactively manage overdue items

* Support month-end close activities

* Provide AP metrics and Ad-hoc analysis when requested

* All other duties as assigned

Qualifications:

* Associate or bachelor's degree in accounting, Finance, or related field

* 3+ years of Accounts Payable experience

* Experience in manufacturing, logistics, or supply chain environments strongly preferred

* Proficiency with ERP systems (SAP, Oracle, Net Suite, or similar)

* Strong Excel skills (VLOOKUP/XLOOKUP, pivot tables)

* Familiarity with freight invoices and logistics cost structures is a strong plus

* High attention to detail and accuracy

* Strong sense of urgency and accountability

* Experience supporting centralized AP for multiple business entities or sites

* Ability to manage competing priorities in a fast-paced environment

* Understanding of Incoterms and logistics cost driver

* Clear, professional communication with internal teams and external vendors

* Comfortable escalating issues that pose operational or financial risk

* Proven ability to work cross-functionally with Supply Chain and Operations

Physical Requirements and Working Conditions

* Ability to sit for extended periods while working at a computer

* Frequent use of hands and fingers for typing, filing, and operating office equipment

* Occasional standing, walking, bending, and reaching

* Ability to lift and carry light office materials (up to 10-15 lbs), such as files or office supplies

* Visual acuity to read screens, documents, and reports

* Ability to attend meetings and interact with employees, clients, and vendors