Operations Staff Assistant III

Overview

At Benjamin Moore, we empower our team members to achieve their goals and make a positive impact in our communities. We offer a rewarding and inspiring work environment that fosters creativity, collaboration, and a strong sense of camaraderie. Our culture of excellence and transparency encourages our colleagues to bring their authentic selves and unique perspectives/ideas every day.

With 140 years of rich history behind our brand, we know that our people are the driving force behind our success.

We believe in investing in our colleagues by offering work-life balance, competitive/ benefits, ongoing learning/continuing education, and skill development. Through a positive and engaging workplace, we facilitate growth, development, and fulfillment for all.

Join us and be a part of a brand that inspires creativity, innovation, and passion in support of locally-owned stores around the world.

to see how you can paint your future!

M- F 7:30am - 4pm

The Operations Staff Assistant II acts as support to all departments to effectively service Benjamin Moore's internal and external customers. Main duties include professional demeanor, communications and interpersonal skills to oversee the facility main office area supporting the facility management team as needed. To include overseeing all office administration, facility time and attendance to include tracking attendance points, PTO call off sheets, partners with corporate payroll to address all pay practices at facility, partners with recruiters, hiring managers, and HR with recruiting/onboarding activities for new hires, maintains and files documents into all employee P-files and assures compliancy, coordination of temporary workforce with hiring managers, supports corporate benefits group with medical leaves, wellness and benefits communications, supports/coordinates facility engagement activities, supports EHSS administration as needed, accounts payable, creating and maintain weekly/monthly reports to support Facility Manager as needed with all task as needed.

Internal Administrative Support:

Maintain, support and partner with dept managers to enter/track payroll information and submits accurate payroll hours.

Be a point person to provide guidance as needed for employees for payroll and corporate benefits questions

Accurately updates employees' PTO, STD, WC, FMLA leave balances in time and attendance while verifying the call out Attendance guidelines are met.

Support facility management to monitors and maintain absenteeism information, enter data into time and attendance and assures accuracy of data. partner with plant management to maintain accurate tracking process for wage and hour attendance occurrences and points.

Partners with facility management to coordinate the temporary workforce and tracks the cost of temporary workforce and total hour spreadsheet

Administers monthly reports for OT and temp labor

Maintain on site personal and medical files

Assist recruitment, hiring manager and HR with pre-employment and onboarding of all of new hires.

Enter and maintain employee schedules as needed in time and attendance.

Assign EE badges/timecards for all employees, temp employees, contractors and visitors

Partner with corporate benefits/HR to support onsite wellness activities, DEI and employee benefit activities

Assist Facility Managers and HR with various administrative office task.

General Office Support:

Greet all onsite visitors, contractors and maintain visitor logs

Basic office duties, answers telephone inquiries, manages incoming and outgoing mail, and ship courier packages

Process and submit invoices

Preparing reports as needed

Coordinates plant meeting/activities

Ensures efficiency of office equipment and quantity of office supplies

Actively participates and applies knowledge gained through Benjamin Moore's Health and Safety programs.

Other duties as needed

High School degree or GED required, Associate's degree in business preferred

2+ years administrative experience required including payroll administration, HR support and inventory control a plus

HR administrative assistant experience a plus

Strong computer skills including Microsoft Office.

SAP experience preferred

Strong communications skills, both verbally and written

Solid time management, organizational skills and interpersonal skills

High level of professionalism and confidentiality skills

Ability to work in a fast-paced environment and work on several assignments simultaneously.

Compensation Philosophy

At…