Operations Staff Assistant III

Responsibilities

• Support all departments in servicing internal and external customers
• Maintain, support, and partner with department managers to enter and track payroll information and submit accurate payroll hours
• Provide employee guidance on payroll and corporate benefits questions
• Update PTO, STD, WC, and FMLA leave balances in time and attendance systems
• Monitor and maintain absenteeism information and wage-and-hour attendance occurrences and points
• Coordinate the temporary workforce and track temporary labor costs and hours
• Administer monthly overtime and temporary labor reports
• Maintain onsite personnel and medical files
• Assist recruitment, hiring managers, and HR with pre-employment and onboarding activities
• Maintain employee schedules in time and attendance systems
• Assign employee badges and timecards for employees, temporary employees, contractors, and visitors
• Support wellness, DEI, and employee benefits activities
• Greet onsite visitors and contractors and maintain visitor logs
• Answer telephone inquiries, manage mail, and ship courier packages
• Process and submit invoices
• Prepare reports and coordinate plant meetings and activities
• Maintain office equipment and office supplies
• Participate in Benjamin Moore Health and Safety programs
• Perform other duties as needed

• High School degree or GED required
• 2+ years administrative experience required, including payroll administration; HR support and inventory control a plus
• HR administrative assistant experience a plus
• Strong computer skills including Microsoft Office
• SAP experience preferred
• Strong verbal and written communication skills
• Solid time management, organizational, and interpersonal skills
• High level of professionalism and confidentiality skills
• Ability to work in a fast-paced environment and manage several assignments simultaneously

Demonstrates expertise in payroll administration, employee scheduling, and HR support while maintaining high levels of professionalism and confidentiality. Proficient in managing multiple assignments in a fast-paced environment and providing exceptional customer service.

• Payroll Administration
• Employee Scheduling
• Microsoft Office
• SAP Experience
• Time Management

• Payroll Administration
• Time Management
• Organizational Skills
• Inventory Control
• Report Preparation
• Employee Onboarding
• Attendance Tracking
• Temporary Labor Coordination
• Wage-and-Hour Monitoring
• Confidentiality Management

• Verbal Communication
• Written Communication
• Interpersonal Skills
• Professionalism
• Customer Service

• High School Degree
• GED

• HR Support
• Employee Benefits
• PTO Management
• FMLA
• DEI
• Health and Safety Programs

• Time and Attendance Systems
• Office Equipment
• Microsoft Office
• SAP