Practice Assistant

Job Summary

We are seeking a detail-oriented and proactive Practice Assistant to provide administrative support to our team. This role is responsible for ensuring smooth day-to-day operations, managing office tasks, and assisting with scheduling, documentation, and communication. The ideal candidate will be highly organized, adaptable, and able to handle multiple priorities in a fast-paced environment.

• Provide administrative support to practice staff, including scheduling meetings, managing calendars, and coordinating travel arrangements.
• Prepare, edit, and maintain documents, reports, and correspondence.
• Handle incoming calls, emails, and inquiries, ensuring timely and professional responses.
• Assist with filing, record-keeping, and maintaining confidential information.
• Support billing, invoicing, and expense tracking processes.
• Coordinate office supplies, equipment, and vendor communications.
• Facilitate communication between team members and external stakeholders.
• Assist with onboarding and orientation of new staff members.
• Ensure compliance with organizational policies and procedures.

• Bachelor’s degree or equivalent experience in administration, business, or a related field.
• 2–4 years of administrative or office support experience.
• Strong organizational and time-management skills.
• Excellent written and verbal communication abilities.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other productivity tools.
• Ability to manage sensitive information with discretion.
• Strong problem-solving skills and attention to detail.

• Experience working in a professional services or healthcare practice environment.
• Familiarity with scheduling software, CRM systems, or practice management tools.
• Ability to work independently and collaboratively in a team setting.