Financial Controller

We are hiring a Financial Operations Coordinator and an Executive Assistant for an in-person role in Miami Beach.

This position supports a private family office with interests in real estate and wellness businesses. The primary responsibility of the role is maintaining accurate financial records and bookkeeping across multiple entities, while also supporting operational coordination and vendor management.

We are looking for a highly organized, trustworthy, and detail-oriented professional with strong bookkeeping skills, hands‑on experience with Quick Books Online, and the ability to keep financial and operational systems running smoothly.

• Maintain and reconcile Quick Books records
• Track and categorize income and expenses
• Prepare monthly profit and loss reports
• Keep financial records organized and ready for the CPA
• Monitor spending across multiple entities

• Coordinate with vendors, contractors, and service providers
• Review invoices and ensure payments are accurate
• Negotiate pricing and service terms when appropriate
• Track vendor expenses and help control costs
• Maintain organized records of vendor agreements and payments

• Assist with scheduling and calendar coordination
• Help organize invoices, documents, and internal records
• Support operational tasks such as logistics, shipping, or packaging when needed
• Assist with day‑to‑day administrative coordination

• Strong bookkeeping and accounting knowledge
• Quick Books Online experience required
• Highly organized with strong attention to detail
• Comfortable working across multiple entities
• High discretion and professionalism
• In‑person availability in Miami Beach

If you are a dependable, high‑integrity operator who can bring structure, financial organization, and operational coordination to a private family office environment, we would love to hear from you.