Executive Assistant POSITION

Administrative Assistant

Maintain and coordinate calendars and schedules

Coordinate meetings - in-house, video conferencing, conference calls. Includes catering, setting up and breaking down meeting area, scheduling attendees, setting up presentation materials and equipment, linking via VC when needed, etc.

Support of informational databases

Document production -- letters, emails, memos, presentations and reports

Interface with internal and external customers, staff and management

Multi-line telephone support

Creating, maintaining, archiving and retrieving departmental files

Creating and updating contacts via database system as necessary

Assisting with projects and other duties as needed

Some availability during non-working hours to assist on travel changes and other misc urgent requests

Minimum 5 years in an administrative assistant role, preferable in corporate office setting; extensive interaction with executive level professionals a must

Organized self-starter who can work independently with little direct supervision

High attention to detail, very strong organizational skills, and ability to think outside the box

Ability, flexibility and adaptability to manage multiple and ever-changing priorities, personalities and deadlines

Strong customer service and people skills are required.

Sound understanding of corporate office practices and procedures

Ability to interact with employees and guests at all levels with confidence and professionalism

Excellent written, oral and comprehension experience and associated skill sets

Able to maintain a high level of tact, diplomacy and confidentiality

Prior experience in the real estate industry is a STRONG plus

Computer skills - must include advanced level proficiency in Microsoft Office products;
Microsoft Word, Excel and Outlook;
PowerPoint skills a plus.

Knowledge of multi-line phone systems is a plus.

Positive attitude and professional appearance and mannerism extremely important