Executive Personal Assistant to CEO

This role is a growth opportunity
, not a traditional long-term executive assistant position rooted in a corporate environment. We are looking for someone who is culturally aware, extremely organized, and entrepreneurial by nature —a self-starter who thrives in fast-moving, creative, and evolving businesses.

You will work closely with the CEO across three culture-driven brands in marketing, hospitality, and media. This is a high-trust role for someone who wants exposure, responsibility, and the chance to grow alongside a founder building multiple companies.

The position is 75% professional / 25% personal support
, with real ownership over systems, schedules, content coordination, and day-to-day execution.

• Financial administration including bill pay, expense tracking, vendor payments, and reconciliation

• Calendar, scheduling, and meeting coordination across multiple businesses and teams

• Inbox management, prioritization, and follow-ups on behalf of the CEO

• Project and workflow management using tools such as Asana and Honey Book

• Social media support, including:

• Scheduling posts across platforms (Instagram, Tik Tok, etc.) using Sprout Social

• Coordinating with internal creative teams and external partners

• Managing content calendars and ensuring deadlines are met

• Shoot organization and coordination, including:

• Scheduling shoots and aligning availability across teams

• Coordinating locations, talent, props, and logistics

• Ensuring deliverables are captured and handed off properly

• Project coordination across The Marketing Department, Sunshine Coffee, and What’s Good Miami

• Acting as a key point of contact with vendors, partners, and collaborators

• Maintaining organized systems and documentation across Google Workspace and Microsoft Suite

• Leveraging AI tools —including ChatGPT, Gemini, and other emerging platforms
  — to:

• Improve speed, quality, and clarity of communication

• Draft, summarize, and organize information

• Streamline workflows, planning, and execution

• Increase overall operational efficiency and output

• Personal task management including appointments, travel coordination, and personal scheduling
• Handling confidential and sensitive matters with discretion
• Acting as a trusted gatekeeper and proactive problem-solver

• Experience supporting a CEO, founder, or senior executive in a fast-paced environment
• Must enjoy and love children
• Strong financial proficiency, including bill pay and expense management
• Highly organized with exceptional time-management and prioritization skills
• Familiarity with social media platforms and scheduling tools (Sprout Social a plus)
• Comfortable coordinating photo and video shoots with multiple moving parts
• Proficiency with Asana, Honey Book, Google Workspace, and Microsoft Suite
• Strong written and verbal communication skills
• Tech-savvy, detail-oriented, proactive, and resourceful
• Absolute discretion and professionalism