Community Engagement Program Coordinator - Part Time

Reports To: Director of Community Engagement

Status: Part-Time, Non-Exempt

Schedule: Approximately 20 hours per week, primarily Tuesday–Thursday, with flexibility based on programming and department needs. Primarily onsite, with occasional evenings and weekends required for Community Engagement programs and events.

Hourly Rate: $20–$25 per hour, commensurate with experience

The Part-Time Community Engagement Program Coordinator supports the day-to-day coordination and execution of Miami City Ballet’s Community Engagement programs and initiatives. Working closely with the Director of Community Engagement and department staff, this role helps move programs from planning to execution by supporting logistics, communications, follow-up, materials, documentation, program coordination, and community events. Responsibilities may vary based on departmental priorities and programming needs, with opportunities to coordinate assigned program activities or recurring program components as appropriate.

• · Support all Community Engagement programs and initiatives as assigned.
• · Coordinate assigned program activities and recurring program components as appropriate.
• · Support program follow-up, communications, confirmations, timelines, and outstanding action items.
• · Communicate with teaching artists, volunteers, interns, community partners, participants, and internal staff to help ensure program needs are addressed.
• · Coordinate and book teaching artists and other program resources based on direction from the Director of Community Engagement.
• · Coordinate volunteers, including outreach, confirmations, scheduling, and follow-up.
• · Provide proactive follow-up and help identify outstanding tasks and next steps to keep programs moving forward.

• · Assist with preparation and execution of Community Engagement programs, workshops, performances, and special events.
• · Coordinate and prepare program materials, supplies, spaces, schedules, and other logistical needs.
• · Provide onsite support for Community Engagement programming and community events, including setup, execution, and breakdown as needed.
• · Support day-of program and event logistics and help address operational needs as they arise.
• ・Coordinate with internal departments and external partners to support smooth program delivery.

• · Maintain program calendars, files, templates, timelines, and documentation.
• · Provide administrative and organizational support to the Community Engagement department.
• · Process invoices, reimbursement requests, and credit-card reconciliation documentation.
• · Maintain organized records and documentation related to program activities and department operations.
• · Support purchasing, scheduling, space requests, and other administrative needs as assigned.

• · Collect, organize, and maintain program data and supporting documentation.
• · Assist with organizing information and documentation needed for grant reports, evaluations, and other departmental reporting.
• · Ensure program documentation is complete, accurate, and organized for future reference and reporting needs.

• · Update existing Canva templates and prepare program-related materials as needed.
• · Organize and submit marketing requests and coordinate follow-up with the Marketing Department.

• · Represent Miami City Ballet professionally and positively at Community Engagement programs, community events, and outreach activities.
• · Build positive working relationships with staff, teaching artists, volunteers, community partners, families, participants, and community members.
• · Respond…