SPTC Media and Communications Administrator

Overview

Role purpose:
The key purpose of this role is to support the operational efficiency of the media and communications team through effective and reliable day-to-day administration. Key deliverables are outlined in the responsibilities below.

• Monitoring and answering emails in St Mellitus College Media mailbox, including ensuring effective inbox organisation and efficient response rates
• Day to day maintenance of website, including keeping content & programme information up to date
• Basic website administration such as staff profile updates, student stories and basic webform updates
• Coordinating and undertaking annual website audit
• Filing and cataloguing media assets, ensuring files and storage systems are well organised, clearly navigable and accessible, including assets for teaching or worship presentations, student and alumni stories, organising digital media content and media library (e.g. photos and videos from freelancers), curating a ‘stock images’ library for staff to access and a robust library for the communications team to use for marketing material
• Helping ensure consistency with branding across assets and output across the college
• Administration related to marketing and publicity activities, such as booking ad spaces, organisation and logistics for stands at events or conferences
• Collating information about staff publications and event speaking to ensure up to date information for social media and website content, and equipping staff members with relevant marketing materials
• Administration of relevant subscriptions and platforms required by the media and communications team, including maintaining log-in information and ensuring the timely payment and processing of invoices as required, for example Last Pass, Mailer Lite, Social Media accounts (Linked In, Facebook, Instagram, X), Vimeo etc
• Assisting with college newsletters, including email campaign analytics as required and support for wider team
• Transcription as needed, for example student and alumni stories
• Ad hoc capturing content during College teaching days or events when needed
• Supporting Communications and Fundraising Manager in project work, including administrative tasks, proof reading, travel and accommodation booking as required, liaison and scheduling, booking freelancers for film projects, photo shoots and design work
• Liaise with Production Engineer to update website with Beginning Theology Online recordings weekly during term
• Support Production Engineer in maintaining accurate equipment and physical asset logs and working in liaison for regular audits
• Administrative support for Media and Communications meetings as required, including when needed minute taking and diary scheduling
• Monitoring of shared college email inboxes during busy periods or staff absences, filing or data entry tasks as required

• Undertaking such other duties appropriate to the post as may be assigned by the Communications and Fundraising Manager as required
• Playing a full part in the College’s wider operations team including: helping with hospitality of students on teaching days and teaching weeks by serving during coffee or meal times
• Work at ordinand residentials or other college events as required for which time off in lieu / flexi-time will be arranged where relevant
• Providing general office support as a shared responsibility of operation team members
• Work in connection with the wider operations team on supporting SMC-related activities, general administrative duties, special projects, and other tasks, as required
• Attending all meetings of the local and wider St Mellitus College staff, annual staff retreat, key staff gatherings and college events, and HTB Group Staff Meetings
• General administrative duties and other tasks, as required by Leadership
• Presence at conferences and events as required, including Leadership Conference and Summer Festivals (Focus, New Wine, Creation Fest or equivalent)

This list is not exhaustive, and additional duties may be needed as deemed appropriate by management.

• Works well with all fellow team members to deliver an excellent service to the whole organisation.
• Is able…