Security Support Administrative Specialist

Job Overview

Job Purpose The Security Administrative Specialist is responsible for modeling the appropriate image for the company, creating a welcoming environment for students, staff, parents, and visitors, and providing administrative assistance and general office support to the school. In addition, the SAS is responsible for providing directions in ensuring a safe and secure learning and work environment for students, faculty, staff, and visitors to the school campus, while also providing input regarding safeguarding the security of company assets.

• Effectively supports Principal and promotes positive school culture and assists as directed with the daily arrival and dismissal of students, including parent pick-up.
• Evaluation Criteria
• Consistent high standard of professional conduct.
• Formal and informal observations of facility by Principal.
• Demonstrated modeling of appropriate company image and school culture.
• Displayed professionalism in written and oral communication skills when interfacing with employees, students, family members, and community leaders.
• Performance of clerical related duties such as photocopying, faxing, filing, and collating.
• Demonstrated ability to organize and prioritize large volumes of information and complex activities (i.e., management staff meetings, travel itineraries, professional conferences, and school departmental initiatives).
• Established, updated, and maintained filing system.
• Formal observation during arrival and dismissal by Principal to ensure all policies and procedures are followed.
• Observation of arrival for evidence that every opportunity is taken to build sound working relationships with students and provide a welcoming atmosphere during arrival.

Effectively performs all duties as assigned and necessary in order for the school and company to achieve its enrollment, academic, and behavioral goals and objectives.

• Evaluation Criteria
• Demonstrated ability to speak with potential students and parents concerning enrollment.
• School meets or exceeds FTE enrollment goals.
• Observation of respectful and professional interaction with visitors while adhering to campus and company policy relating to visitors on campus.
• Completed E-Rate and Meal Benefits forms.

Accurately manages personnel and payroll processes for all staff.

• Evaluation Criteria
• Processes and maintains hire packets and benefits information for all new employees.
• Accurate reconciliation of daily Staff attendance with missing punches/times corrected.
• Accurate daily employee absence report submitted to Principal in timely manner
• Monitors early /late leave and sick/vacation leave time with notification to Principal and affected staff as well as appropriate payroll adjustments for employees out of time.
• Collects and files Absence/Early Leave/Tardy forms – review of personnel files.
• Additional Pay requests approved and submitted by established deadlines.
• Accurate payroll reviewed each pay period and submitted for processing.
• Payroll files for all employees are accurately maintained.
• Cordial and professional relationship maintained with the corporate Payroll Department.

Efficiently manages budget and school-based funds.

• Evaluation Criteria
• Accurate and up to date budgeted funds requests and receipts.
• Timely submission of monthly report of deposits and expenditures.
• Efficiently purchases, manages and distributes bus passes.
• Accurate, up to date inventories of school/office supplies.
• Accurate and up to date records of grant expenditures receipts and inventory.
• Accurate and up to date vendor (i.e., snack / soda machines) funding log.
• Accurate and up to date test Reimbursement Reports.

Assists the Principal with safety procedures and drills, according to school policies and procedures.

• Evaluation Criteria
• Evidence that all safety procedures and drills are adhered to, according to school policies and procedures – Walkthrough of facility, review of Campus Emergency Plan

Manages the collection, storage, and discard of confiscated items from students as directed, according to school policies and procedures.

• Evaluation Criteria
• Evidence that confiscated items are collected, stored, and discarded, according to school policies…