Billing Specialist

ACCOUNTS RECEIVABLE SPECIALIST

Classification:
Non-Exempt
Department:
Accounting

Reports To:

Accounting Manager

Process and oversee the complete billing cycle for all projects, in addition to manage customer payments and maintain accurate records in the accounting system.

• Prepare, reconcile and send customer progress billings, invoices and change orders regularly
• Prepare bank deposits and process all customer payments in the accounting and project management systems
• Resolve any customer payment discrepancies
• Monitor accounts receivable aging report to ensure timely customer payments while communicating with project team to ensure past due invoices are addressed with the customer
• Assist in resolving customer inquiries regarding invoicing and payment process
• Produce accounts receivable reports as required by management
• Verify and collect all back up billing information and supporting documentation
• Provide support in answering vendor questions regarding Company billing/payments
• Assist with the close out documentation of waivers/warranties
• Maintain accounts receivable customer files
• File State taxes on a monthly basis
• Provide support on administrative functions to the accounting department as requested

This job operates in a clerical office setting. This role routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets and fax machines.

This is largely a sedentary role; however, some filing is required. This would require the ability to lift 50lbs and bend or stand as necessary.

This is a full-time position. Days and hours of work are Monday through Friday, 7:30 - 4:30. Evening and weekend work may be required as job duties demand.

There is little to no travel required for this position.

Associate’s Degree
6 months - 1 year of relative work experience

Bachelor’s Degree
1 – 3 years relative work experience

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.