Accounts Payable Specialist

Title: Accounts Payable Specialist

Location: Coral Gables, FL

Compensation: $65,000–$68,000 USD plus annual bonus

About the Company and Accounts Payable Specialist Role

• Stable, growing property management company
• Structured onboarding and training (first month shadowing and learning in Hollywood office 2 days per week)
• Genuine growth opportunity: tuition reimbursement and internal mobility to accounting roles
• Full benefits to include healthcare, dental insurance, vision insurance, 401k w/ match, and PTO

Responsibilities of the Accounts Payable Specialist:

• Manage end-to-end accounts payable processing for assigned properties, including invoice entry, correct monthly posting, maintaining payment schedules, reviewing AP workflows, and ensuring timely approvals.
• Prepare and execute weekly AP check runs, including reviewing aging reports, issuing emergency checks, voiding or stopping payments as needed, and routing payments for proper authorization.
• Reconcile and monitor financial activity, such as vendor statements, utility schedules, chargeback reports, NSF transactions, and tenant ledgers, while communicating with property managers on outstanding items.
• Provide departmental support and collaboration, handling inquiries, assisting with special projects, maintaining documentation, and contributing to a team-oriented environment through knowledge-sharing and accountability.

Qualifications of the Accounts Payable Specialist:

• 2+ years of full cycle Accounts Payable experience
• ERP system experience (not just Quick Books)
• Sage or Yardi experience is a strong plus+