Controller, Accounting, Accounts Receivable​/ Collections

Controller

Location:

Miami, FL (On-site)

Schedule:

Monday to Friday

Reports to:

CEO

Aeroservicios USA is a Miami-based provider of new and refurbished Ground Support Equipment (GSE), serving airlines, cargo and regional operators, charter companies, ground handlers, and FBOs.

We are seeking an experienced Controller to support the company's accounting, reconciliation, reporting, and administrative financial processes. This role will work closely with the CEO, the accounting team, HR/payroll, internal departments, operations in Guatemala, and the corporate team to help ensure accurate records, timely monthly closings, proper follow-up on receivables and payables, and organized financial reporting.

Responsibilities

Accounting & Financial Support

• Coordinate established accounting processes to support accuracy, timeliness, and proper documentation.
• Support monthly accounting closings and assist with the preparation of financial statements.
• Prepare financial reports, reconciliations, and supporting documentation for management review.
• Maintain internal control trackers and reconciliation tools to support accurate accounting records.
• Prepare monthly KPI, dashboard, and financial reports as requested.
• Assist with quarterly reports and financial documentation required by the bank, corporate team, or other external parties.
• Support documentation, reporting, and audit-related requests as needed.

Reconciliations & Cash Management

• Oversee and review daily bank reconciliations and weekly credit card reconciliations prepared or supported by the accounting team.
• Monitor bank account activity, transfers, and cash-related processes to ensure accuracy and proper documentation.
• Conduct or review biweekly payroll reconciliations using payroll reports provided by HR/payroll and accounting records.
• Coordinate with the accounting team to research discrepancies and follow up on pending items until resolution.

Accounts Receivable, Accounts Payable & Collections

• Oversee accounts receivable, accounts payable, and collections activity in coordination with the accounting team.
• Monitor invoicing, customer balances, and collection follow-up to help ensure timely collections.
• Review accounts payable activity to support timely payment to suppliers and proper documentation.
• Coordinate with team members responsible for AR, AP, invoicing, and collections to ensure pending items are tracked and completed.
• Assist with vendor, customer, and internal account reconciliations as needed.

Inventory, Contracts & Administrative Financial Support

• Help maintain and review inventory records for equipment and parts in coordination with the appropriate departments.
• Track renewals for contracts, insurance policies, permits, credit lines, and other key business requirements before expiration.
• Review contracts, financial documents, and business terms and escalate items requiring further review.
• Support administrative financial follow-up related to insurance, permits, banking, vendor documentation, and other company records as needed.

Corporate, Guatemala & Internal Coordination

• Coordinate with the corporate team on accounting, reporting, documentation, and financial follow-up items as needed.
• Coordinate with operations in Guatemala to obtain required accounting, administrative, or financial information.
• Work with internal departments to obtain timely information required for closings, reconciliations, reports, and financial follow-up.
• Provide regular updates to the CEO regarding accounting, collections, reconciliations, and pending financial items.
• Work with the administrative/accounting team, including accounting, accounts receivable/invoicing, accounts payable, collections, and reconciliation functions.

Qualifications

• 5+ years of relevant accounting experience, including financial reporting, reconciliations, and monthly closing support.
• Strong knowledge of accounting principles, financial statements, reconciliations, and monthly closing processes.
• Experience with Quick Books and Microsoft Excel required.
• Experience with bank account management, transfers, reconciliations, and financial reporting.
• Ability to coordinate accounting and administrative financial processes with internal…