Senior Accountant, Collision Center Operations

The Senior Accountant is responsible for the day-to-day accounting and financial control of shop operations. This role ensures transaction accuracy, proper reconciliations, and effective management of inventory and month-end close.

The ideal candidate has hands-on experience in collision centers, repair shops, or similar service-based environments and understands the accounting mechanics behind labor, parts, sublet work, and commissions.

Core Competencies

• Shop Accounting
• Experience with repair orders (ROs), labor posting, parts, and shop-related accounting processes.
• Inventory & Cost Control
• Strong understanding of parts inventory and cost-of-sales accuracy.
• Advanced use for invoicing, inventory tracking, reconciliations, and reporting.
• High attention to detail with strong reconciliation and documentation practices.
• Operational Communication
• Ability to work cross-functionally with vendors and administrative staff.
• English required;
  Spanish is a plus.

Essential Functions & Responsibilities

Shop Accounting

• Reconcile repair orders, including labor, parts, sublet, and shop supplies
• Ensure accurate posting of technician labor hours and rates aligned with payroll and commission structures
• Maintain accurate accounting for completed repair orders

Parts & Inventory Accounting

• Maintain parts inventory records (purchases, usage, returns, adjustments)
• Ensure proper application of parts costs to repair orders and cost of sales

Accounts Receivable & Cash Controls

• Reconcile customer payments, deposits, and merchant processing activity
• Monitor accounts receivable and support collections as needed

Commissions & Payroll Support

• Maintain technician and commission schedules
• Reconcile commissions to repair orders and payroll data
• Ensure timely and accurate commission payments

General Ledger & Close

• Perform monthly and annual close processes
• Prepare and post journal entries (inventory, accruals, payroll)
• Reconcile balance sheet accounts (inventory, AR, AP, accrued expenses)
• Reconcile multiple bank and merchant accounts

Operational Support

• Enter and review transactions in Quick Books for accuracy
• Investigate and resolve posting errors across cost centers and GL accounts

Year-End Support

• Assist with tax documentation, licenses, payroll filings, and annual registrations (including BOI reporting)

Requirements

• Bachelor’s degree in Accounting or related field
• 3–5+ years of collision center, repair shop, or service-based accounting experience strongly preferred
• Strong understanding of repair order accounting, parts inventory, and shop operations
• Advanced proficiency in Quick Books (industry systems a plus)
• Highly detail-oriented with strong reconciliation skills