Junior Accounting Assistant, Hybrid

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Wages Specialis HQ, Miami, FL, US

6 days ago Requisition

Established in 2002, FOH® is a global award-winning hospitality and food service manufacturer brand including:
Front of the House® and room
360˚ by FOH®. Delivering more than products, our company and culture has received numerous recognitions through the years and was also featured in Fortune Magazine as “Best Workplaces in Manufacturing and Production”. We are proudly certified as WBENC (Women’s Business Enterprise National Council) and LGBT Business Enterprise (LGBTBE®) partners and suppliers.

FOH® offers an environment where entrepreneurial spirits are given the opportunity to grow without limits in a culture where you can influence the company's path. We are guided by our inclusive team, culture, commitment to sustainability, and diversity.

The Accounting Specialist is part of the Finance & Accounting team. The Specialist is a hands on AP/AR processing role and contributes to the success of the company by supporting the Finance & Accounting department with day-to-day tasks involving any Accounts Receivable or Accounts Payable responsibilities, working with vendors, and supporting our team members.

• This is a permanent full-time position
• This role participates in our hybrid schedule at our headquarters office.
  • Hybrid schedule:
    Mondays & Fridays; 2 days working remotely. Tuesdays, Wednesdays & Thursdays ; 3 days working in the headquarters office
• Our Headquarters office is located at 7630 Bisycane Blvd. Miami FL, 33138

• Monitor freight invoices daily through the company’s AI invoice partner and follow up on exceptions, discrepancies, or missing support.
• Perform weekly freight invoice reconciliations and freight payment card reconciliations to support timely and accurate vendor payments.
• Post FTZ consumption invoices, service invoices, container freight invoices, and related transactions in SAP or applicable systems.
• Submit weekly inventory financing requests to the lender, maintain supporting documentation, and post approved activity accurately in SAP.
• Perform quarterly 1099 vendor spot checks and assist with annual preparation and issuance of vendor 1099 forms.

• Respond daily to business partner inquiries submitted through the Accounts Receivable shared inbox, escalating matters as needed.
• Research short payments, over payments, refunds, deductions, and other account discrepancies to support accurate customer account balances.
• Maintain and post business partner exemption certificates monthly, ensuring required documentation is received, organized, and available for review.
• Support monthly review of the Accounts Receivable ledger, including research, follow-up, and documentation needed to maintain ledger integrity.
• Assist with sales tax research, issue resolution, documentation requests, and audit support as needed.

• Maintain accurate support documentation for reconciliations, invoices, adjustments, exemption certificates, vendor records, and audit inquiries.
• Follow established Finance and Accounting procedures, approval requirements, and internal control expectations when processing transactions.
• Support month-end close activities, including account research, reconciliation follow-up, documentation, and other assigned close-related tasks.

• Record personal daily punches and approve accurate bi-weekly time and attendance records.
• Actively participate in one-on-one meetings, team meetings, training, and department communication.
• Assist with additional duties, projects, and cross-functional support as assigned by leadership.
• Support the Finance team as needed with assigned tasks, coverage, projects, and day-to-day department priorities.
• Promote FOH® culture through professional, respectful, and service-focused interactions with team members, vendors, and…