Project Accountant

The Organization

FRONTIER Building Corp is a national General Contractor, Construction Management and Design Build Services Firm based in Miami, FL that specializes in building turn‑key construction projects for its clients – both national chains and local businesses. Our expertise is in commercial construction and our background consists of build‑to‑suits and tenant improvements for free‑standing retail, restaurants, healthcare, shopping centers and office buildings.

The Project Accountant is responsible for compiling, analyzing, monitoring and accurately presenting financial data for the projects they have been assigned. Responsibilities include maintaining good relations and communications with the field and corporate personnel and other involved parties. Position requires working with tight deadlines and a multitude of accounting activities.

• Maintain payment terms and follow up pending invoices in Sage Paperless
• Maintain open lines of communication with all vendors, subcontractors and their subs/material suppliers
• Maintain open lines of communication with the project management team and facilitate resolution of potential problems
• Process subcontractor requisitions & invoices on a monthly/daily basis or as called for by schedule
• Monitor and expedite payment on vendors that offer early payment discounts & D&B reporting vendors
• Verify contracts and/or purchase orders for subcontractors and/or vendors as required
• Select subcontractors’ payments per cash flow instructions
• Notify/distribute Subcontractor payments and insure maximum compliance with established policy prior to releasing
• Monitor compliance with Joint Check Agreements and/or vendor credit terms to ensure maximum efficiency
• Assist with all vendor inquiries and status of accounts
• Periodically ensure that procedures are being followed, deadlines for month‑end are met and to promote communication between the field and accounting department
• Assist project management team with project close out process including but not limited to obtaining final releases from subcontractors and sub tier contractors. Obtaining subcontractor guarantees
• Reconcile AIA Payment Applications and revise, if necessary
• Monitor Job Cost reports for inconsistencies (negative variance, etc.)
• Prepare Job Cost records for an accurate and timely monthly close‑out
• Maintain/Update Subs insurance/release files and insure maximum compliance with established policy
• Prepare and distribute Lien releases to owners upon request of PM for owner billing
• Sends out Sworn Statements to vendors/suppliers of subcontractors as necessary
• Keep current and accurate account of all Notice to Owners, Notice of Non‑Payments, Claim of Liens, Releases and Sworn Statements in order to avoid any legal issues
• Other related duties as assigned by management

• Bachelor's degree or equivalent experience plus one year of related experience.
• Minimum of three years' experience working as a Project Account in Construction
• AIA Contract Documents experience preferred

• Intermediate to advanced computer literacy, including experience in Microsoft Excel spreadsheets and Microsoft Word processing
• Sage 300/Timberline accounting software preferred
• Ability to work well with others under deadline situations and respond to changes in priorities
• Good written and verbal communication skills
• Strong organizational skills and attention to detail
• Ability to work independently, take initiative, set priorities and see projects through to completion