Bookeeping assistant

The Bookkeeping & Administrative Assistant is responsible for supporting the daily financial and administrative operations of the bakery production facility. This position manages invoicing, purchase orders, accounts payable, accounts receivable, and inventory records, ensuring accurate documentation, timely processing of transactions, and effective coordination with production, purchasing, and management teams.

• Prepare and process customer invoices accurately and on time.
• Create and maintain purchase orders for bakery production and operational supplies.
• Manage Accounts Payable (A/P), including vendor invoices, payment scheduling, and record keeping.
• Manage Accounts Receivable (A/R), including customer payments, collections follow‑up, and account reconciliation.
• Maintain inventory records for ingredients, packaging materials, and production supplies.
• Reconcile inventory movements with purchasing and production reports.
• Assist with bookkeeping entries and financial documentation.
• Maintain organized digital and physical filing systems.
• Support month‑end reporting and administrative audits as required.
• Communicate with vendors, customers, and internal departments regarding financial and inventory matters.