Accounting Assistant Miami, FL

Accounting Assistant

We are looking for an Accounting Assistant to support day-to-day financial operations for a team based in Miami, Florida. This contract-to-permanent opportunity is ideal for someone who is detail-oriented, organized, and comfortable managing both receivables and payables in a fast-paced environment. The person in this role will help maintain accurate financial records, support reporting needs, and contribute to a smooth month-end process.

Responsibilities:

• Record incoming customer payments and post receipts to the appropriate accounts with a high level of accuracy.
• Create and send invoices and account statements while ensuring billing information remains current and complete.
• Review outstanding receivables, track aging activity, and communicate with customers regarding overdue balances.
• Investigate payment issues, resolve billing questions, and coordinate corrections when account discrepancies are identified.
• Assist with reconciling customer and vendor accounts, including bank reconciliations and support for month-end close tasks.
• Maintain organized financial files and update account documentation to preserve accurate records.
• Code invoices and support accounts payable processing in accordance with established procedures.
• Prepare recurring and ad hoc financial reports for management using Quick Books and related accounting systems.