Senior Accountant

Spot Pet Insurance is seeking an experienced Senior Accountant to join their team.

This is a hybrid position based in the Miami, FL area

Spot Pet Insurance Services LLC is seeking a detail-oriented and self-directed Senior Accountant to join our growing Accounting & Finance team. This role will serve as a critical contributor to the day-to-day accounting operations of the company, with primary ownership of the accounts payable cycle, general ledger maintenance, and month-end close.

The ideal candidate is a proactive self-starter who can manage their own workload with minimal supervision, communicate effectively across departments, and uphold a high standard of accuracy and internal control compliance. This position reports directly to the Accounting Manager and plays a key role in supporting a strong financial foundation as the company continues to scale.

• Own the full accounts payable cycle, including invoice intake, GL coding, entry, and
• Maintain AP aging schedules and monitor outstanding invoices to ensure timely and accurate payments.
• Prepare weekly payment proposals and cash disbursement schedules for Accounting Manager review and approval.
• Process approved ACH transfers and wire payments in accordance with company policies and internal controls.
• Serve as the primary point of contact for vendor inquiries and resolve invoice discrepancies in a timely manner.

• Perform daily general ledger maintenance, including posting journal entries, coding transactions, and investigating variances.
• Prepare and maintain balance sheet reconciliations and supporting schedules on a monthly basis.
• Perform monthly bank and credit card account reconciliations, ensuring all transactions are accurately recorded.
• Prepare month-end accrual journal entries and maintain the corresponding accrual schedules and other supporting work papers.
• Prepare prepaid expense journal entries and maintain prepaid amortization schedules on a monthly basis.
• Assist with month-end and year-end close activities, including variance analysis and close checklist completion.
• Identify and elevate reconciling items or unusual account activity to the Accounting Manager.
• Support multi-entity accounting across U.S. and Canadian entities, including intercompany transaction recording and reconciliation.

• Support external audit requests by preparing schedules, gathering documentation, and responding to auditor inquiries.
• Adhere to internal control policies and procedures, including proper segregation of duties and documentation standards.
• Identify opportunities to improve accounting processes and drive efficiencies within the department.
• Partner cross-functionally with operations, marketing, and other departments to ensure expenses are accurately recorded and properly approved.
• Assist with other accounting, finance, and compliance-related duties as assigned by the Accounting Manager.

• Bachelor's degree in Accounting, Finance, or a closely related field.
• 5 years of progressive accounting experience, with demonstrated competency in accounts payable and general ledger functions.
• Solid understanding of U.S. GAAP and standard month-end close processes.
• Proven ability to work independently, manage competing priorities, and meet deadlines with minimal supervision.
• High attention to detail and a commitment to accuracy in all work product.
• Strong organizational skills with the ability to maintain clear and audit-ready documentation.
• Proficiency in Microsoft Excel, including the ability to work with large data sets, pivot tables, and v-lookups.

• Experience with Net Suite or similar ERP systems;
  Net Suite knowledge strongly preferred.
• Familiarity with Microsoft Dynamics 365 (D365) is a plus.
• Exposure to insurance, marketing, financial services, or subscription-based business.
• Experience working in a small or scaling accounting department where adaptability and
• Experience with multi-entity accounting, including intercompany transactions across U.S. and Canadian entities.
• Self-Management:
  Ability to organize, prioritize, and execute daily responsibilities independently without close oversight.
• Accuracy & Integrity:
  Meticulous approach to financial data and a commitment to maintaining complete, reliable records.
• Communication:
  Clear and professional written and verbal communication with internal teams, vendors, and management.
• Adaptability:
  Comfortable operating in a fast-paced, growing environment where processes and systems are evolving.
• Collaborative Mindset:
  Willing to support broader team needs and work cross-functionally