Accounts Payable Specialist

Description We are looking for an Accounts Payable Specialist to join a team in Miami, Florida in a contract-to-permanent capacity. This opportunity is ideal for a detail-oriented accounting specialist who can oversee full-cycle payables across multiple entities while maintaining accuracy and strong vendor relationships. The role follows a hybrid schedule with three days on-site and two days remote, and parking is covered.

Responsibilities:

- Manage end-to-end accounts payable activities for 3 to 5 entities, ensuring invoices move through the payment cycle efficiently and accurately.

- Examine incoming invoices against purchase orders, agreements, and receiving records to confirm proper support before approval.

- Assign correct general ledger accounts and cost centers to invoices to support accurate financial reporting.

- Execute payment processing through checks, ACH, wire transfers, and other approved disbursement methods in line with established schedules.

- Investigate and resolve vendor statement variances, payment issues, and invoice-related questions with a sense of urgency.

- Maintain organized and current vendor files, including tax forms, payment terms, and supporting documentation.

- Contribute to month-end close by preparing accruals, reconciling accounts, and assisting with accounts payable reporting.

- Track aging activity and help ensure obligations are paid on time and in accordance with internal policies.

- Work closely with internal teams and external vendors to address approval, purchasing, and receiving discrepancies.

- Provide documentation for audits and support adherence to accounting controls and recordkeeping standards. Requirements

- Hands-on experience in full-cycle accounts payable, including high-volume invoice processing.

- Ability to manage accounts payable functions across multiple entities with strong attention to detail.

- Proficiency in invoice coding, account coding, and three-way matching.

- Experience processing payments through check runs, ACH, and wire transfers.

- Strong background in vendor statement reconciliation and vendor account maintenance.

- Familiarity with month-end activities such as accruals, reconciliations, and accounts payable reporting.

- Effective communication skills for coordinating with vendors and cross-functional internal teams

If you are interested in this role, please send your resume to brenda.arce@roberthalf

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