Senior Lease Administrator

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Full Time Aventura, FL, US

3 days ago Requisition

About the Job

(Job Summary)

Turnberry is seeking an experienced Sr. Lease Administrator to support its retail real estate portfolio with a focus on shopping center lease administration, lease accounting, tenant billing, and lease data integrity. This position is responsible for interpreting lease documents, maintaining accurate lease and tenant data in Yardi, supporting tenant billing and recovery processes, tracking critical lease obligations, and coordinating with Accounting, Leasing, Legal, Operations, Asset Management, and tenants to ensure lease terms are administered accurately and timely.

This role is critical to financial reporting, tenant relationships, cash flow, compliance, and operational decision-making. The ideal candidate understands how lease terms flow through rent rolls, tenant ledgers, recurring charges, percentage rent, CAM and real estate tax recoveries, security deposits, and reporting, and is comfortable resolving issues in a fast-paced retail real estate environment.

What You Do:

(Duties/Responsibilities)

• Abstract, interpret, input, and maintain lease data for shopping centers, mixed-use properties, temporary tenants, amendments, assignments, renewals, terminations, and other legal documents.
• Maintain accurate lease records in Yardi, including critical dates, commencement dates, rent commencement dates, expirations, options, sales reporting obligations, exclusives, co-tenancy, go-dark provisions, radius restrictions, use clauses, security deposits, and other landlord or tenant obligations.
• Review lease language for billing, operational, legal, and financial reporting impact and elevate ambiguous, conflicting, or high-risk provisions to the appropriate internal stakeholder.
• Maintain approved lease abstracts and supporting documentation in accordance with company standards, version control practices, and audit requirements.
• Validate that square footage, lease status, lease dates, charge schedules, and tenant information in Yardi agree to executed lease documents and approved amendments.

• Validate tenant billings in accordance with lease terms, including base rent, recurring charges, one-time charges, invoice billbacks, rent credits, late fees, percentage rent, recoveries, and other tenant account adjustments.
• Support Yardi cash application activity, credits, payment research, tenant ledger review, late fee reversals, AR adjustment forms, rent credits, TIA credits, write-offs, and reconciliation of tenant activity against lease terms.
• Review AR aging reports, identify delinquent balances, research billing disputes, coordinate resolution, and support collections strategy with Accounting, Legal, and management.
• Assist with bad debt schedules, monthly accrual support, bankruptcy account updates, default review, 3-day notice support, payment plans, and legal documentation requests.
• Maintain and monitor security deposits, Letters of Credit, refund support, deposit deficiencies, and related backup documentation.
• Monitor tenant sales reporting obligations and follow up with tenants for missing, incomplete, or disputed sales submissions.
• Review tenant sales and supporting documentation; calculate, process, and review percentage rent billings in accordance with lease requirements.
• Support third-party sales audits, analyze audit discrepancies, prepare tenant audit correspondence, and coordinate follow-up with tenants and internal stakeholders.
• Prepare and distribute internal comparative sales reports, rent roll extracts, month-to-month tenancy reports, and other recurring lease administration reporting as needed.
• Assist with CAM, real estate tax, insurance, utility, and other recovery billing processes, including setup validation, escrow adjustments, true-up support, and tenant inquiry resolution.
• Perform variance analysis and support documentation review for recoverable charge calculations and tenant reconciliations.
• Coordinate with Accounting, Property Management, and Operations to validate recoverable charge assumptions, tenant share calculations, supporting documentation, and tenant communications.
• Identify potential billing exclusions, caps, gross-ups, audit rights, and other lease-driven recovery limitations.

• Manage lease administration calendars and key deadlines, including openings, closings, delivery of premises, possession, rent commencement, option notices, expiration dates, sales reporting deadlines, audit windows, and other required notices.
• Monitor lease-related notices, including DOP, open and close requests, commencement date agreements, estoppels, SNDAs, renewal option letters, default notices, and termination-related…