Accounts Payable ​/ Accounts Receivable Clerk

Description

The Accounts Payable / Accounts Receivable Clerk is responsible for performing hands-on, full-cycle AP and AR functions in a fast-paced mortgage company environment. Working 5 days a week in the office, this role ensures accurate, timely processing of vendor invoices, loan fees, wire receipts, reconciliations, and vendor/internal communications to support mortgage accounting operations.

• Perform full-cycle Accounts Payable processing: review, code, match, and enter vendor invoices, appraisal/title invoices, employee expense reports, and broker fees into the accounting system.
• Perform full-cycle Accounts Receivable processing: monitor incoming payments, post loan settlement proceeds, record wire transfers, lockbox receipts, and borrower fee payments.
• Prepare and execute weekly check runs, ACH payments, and wire transfers accurately within required turnaround times.
• Return all emails and phone calls within 2 hours in a professional and consistent manner.
• Reconcile vendor statements, investigate discrepancies, and communicate directly with vendors, loan originators, escrow officers, and title companies to resolve billing inquiries.
• Maintain accurate tracking logs, conversation logs, and documentation for all incoming/outgoing transactions and open invoices.
• Assist in month-end closing procedures, general ledger account reconciliations, and audit document preparation.
• Uses technology/office equipment to complete tasks (computer, monitor, camera, calculator, photocopy machine, scanner, multi-line telephone.)

• Computer Literacy – Accounting software (e.g., Quick Books, Loan Vision, or industry equivalent), LOS familiarity (e.g., Encompass), and intermediate Microsoft Excel skills.
• High School Diploma or Equivalent;
  Associate degree in Accounting or Finance is a plus.
• Hands- on experience with full-cycle Accounts Payable and Accounts Receivable functions.
• Knowledge of mortgage lending accounting concepts, terminology, and workflows (title, escrow, appraisal billing, loan closing disbursements) preferred.
• Ability to work on-site 5 days a week in an office setting.
• Ability to prioritize tasks to meet daily and month-end deadlines; high attention to detail and accuracy is critical.
• Oral and Written Communication Skills
• Reading Skills
• Technical Communication
• Customer Service
• Math Aptitude
• Organization, Planning, and Time Management

• Frequently required to stand, walk, sit, and travel between various locations.
• Frequently required to sit.
• Frequently required to use hands to finger, handle, or feel, and reach with hands and arms.
• Occasionally required to climb or balance, stoop, kneel, crouch, or crawl.
• Frequently lifts and/or moves up to 10 pounds and occasionally lifts and/or moves up to 20 pounds.
• Specific vision abilities required by this job include close vision, color vision, and ability to adjust focus.