Project Accountant

Location:

Miami Florida

Title:

Project Accountant

The Project Accountant is responsible for the financial and administrative setup and maintenance of projects within the Company’s ERP system. This position works closely with Project Managers, accounting, billing, and operations to ensure projects are established accurately, maintained properly, and structured to support billing, revenue recognition, financial reporting, and project management.

The position requires strong attention to detail, accounting knowledge, and the ability to understand how project setup decisions impact downstream accounting and reporting.

Estimated salary range for this position is $50,000 to $70,000. The salary listed is an estimate and not guaranteed. The salary offered will vary based on experience, education, skills, abilities, and certifications/license if applicable

• Set up new projects within the ERP system based on approved contracts and project information.
• Establish project phases, tasks, departments, disciplines, offices, and organizational assignments.
• Enter and maintain project managers, principals, billing contacts, and other responsible parties.
• Set up contract amounts, fees, budgets, billing terms, and project-specific financial information.
• Establish labor, expense, consultant, and reimbursable billing parameters.
• Set up project fee tables, billing rates, multipliers, and other billing-related information.
• Establish project and phase-level limits when required.
• Review project setup requests for completeness and accuracy before projects are activated.
• Maintain project information throughout the project lifecycle, including contract amendments, additional services, fee changes, project manager changes, and organizational changes.
• Close projects and phases when appropriate.

• Review contracts and supporting documentation to identify information required for proper ERP setup.
• Ensure contract values and project structure agree with approved agreements and amendments.
• Identify inconsistencies between project setup requests, contracts, budgets, and billing requirements.
• Work with Project Managers and administrative staff to resolve missing or conflicting project information.
• Maintain documentation supporting project setup and subsequent changes.

• Ensure projects are structured correctly to support accurate client billing.
• Assist billing staff in researching project setup issues affecting invoices.
• Review billing terms, fee limits, rate tables, and project structures when billing discrepancies arise.
• Assist with corrections to project setup when errors affect billing, revenue, WIP, or project reporting.
• Support Accounting with project-related financial research and reconciliations.
• Assist in identifying projects with incorrect or incomplete financial setup.

• Assist Project Managers with understanding project financial information within the ERP system.
• Review project budgets, fees, labor allocations, and financial structure for accuracy.
• Assist with project transfers, organizational changes, and other financial adjustments.
• Research project-level discrepancies involving labor, expenses, billing, WIP, revenue, or contract values.
• Help ensure projects are assigned to the appropriate department, discipline, office, and organizational structure for financial reporting.

• Maintain accurate and consistent project financial data within the ERP system.
• Follow established project setup procedures and accounting controls.
• Identify recurring setup errors and recommend improvements to procedures or system configuration.
• Perform periodic reviews of project records to identify missing or inaccurate information.
• Assist with maintaining standardized project setup templates and procedures.
• Support improvements to ERP workflows and accounting processes.
• Maintain organized documentation supporting project setup and changes.

• Serve as a resource for Project Managers and administrative staff regarding project set-up requirements.
• Answer questions regarding project structure and financial…