Accounts Payable Clerk

Accounts Payable Specialist

We are looking for an Accounts Payable Specialist to support day-to-day payment operations and help maintain accurate financial records at our corporate office of a Real Estate property management company in Coral Gables. This position is well suited to someone who is detail-oriented, organized, and confident handling high volumes of invoices in a fast-paced environment. The ideal candidate will play an important role in keeping vendor payments timely, documentation complete, and accounts payable activities running smoothly.

Responsibilities:

• Review incoming invoices for accuracy, completeness, and proper approval before processing payments.

• Assign the correct accounting codes to invoices and enter payment details into the accounting system with precision.

• Manage the full invoice workflow from receipt through posting, ensuring transactions are recorded in a timely manner.

• Prepare and support routine check runs while confirming payment amounts and vendor information are correct.

• Reconcile invoice records with purchase documentation and resolve discrepancies by coordinating with internal teams or vendors.

• Maintain organized accounts payable files and documentation to support audits, reporting, and internal controls.

• Monitor payment schedules to help ensure obligations are met according to agreed terms and deadlines.