Accounts Payable Specialist

Accounts Receivable & Accounts Payable Associate

The Accounts Receivable & Accounts Payable Associate plays a key role on the Finance team by ensuring the accuracy and integrity of financial transactions. The position focuses primarily on accounts receivable activities, including the precise application of customer payments, resolution of payment issues, and maintenance of clean, reliable receivable records. In addition, this role provides backup and peak-period support to accounts payable operations.

By maintaining accurate records and following established internal controls, this individual supports timely financial reporting, proper general ledger activity, and compliant cash handling, receipts, and disbursements.

• Accurately apply customer payments to accounts within Nexsure in a timely and consistent manner.
• Process and deposit mailed checks, ensuring all documentation, approvals, and posting steps are completed correctly.
• Prepare and send daily Positive Pay reports to Treasury for checks issued on the previous business day.
• Manage EPAY batch processing, coordinating with Collections and Finance teams to ensure accurate posting of receipts in Nexsure.
• Track outstanding checks older than 30 days, investigate delays, and follow up as necessary to resolve issues.
• Research and resolve payment discrepancies, unapplied cash, and related issues to maintain clean and accurate receivable records.
• Record direct bill commission payments received from carriers in a timely and accurate manner.
• Communicate with carriers to obtain missing or delayed commission statements and ensure all information is complete.
• Generate and download commission statements for internal teams and retail agents as required.
• Prepare and mail commission checks for retail agents, ensuring accuracy and proper documentation.
• Work with retail agents to collect and maintain required banking details and W-9 forms for commission payments.
• Provide support for accounts payable processing during peak periods or when backup coverage is needed, following established procedures and controls.
• Contribute to the integrity of the general ledger by ensuring that all receivable and payable transactions are recorded accurately.
• Adhere to internal controls related to cash handling, receipts, and disbursements to support compliance and audit readiness.
• Collaborate with colleagues in Finance, Collections, and other teams to resolve issues and improve processes.
• Manage multiple tasks and priorities in a fast-paced environment while maintaining a high level of accuracy and attention to detail.

• Two to four years of relevant experience in accounting or finance, or an equivalent combination of education and experience.
• At least two years of hands-on experience in accounts payable and accounts receivable.
• Strong data entry skills with a focus on accuracy and speed.
• Proficiency in processing invoices, handling debits and credits, and performing account reconciliations.
• Experience working with accounts receivable and collections processes.
• Experience supporting accounts payable functions.
• Strong analytical and problem-solving abilities to research and resolve payment discrepancies and unapplied cash.
• Excellent interpersonal and communication skills, both written and verbal, to work effectively with internal teams, carriers, and agents.
• High level of organization and strong attention to detail in all financial tasks.
• Intermediate proficiency with Microsoft Office, particularly Excel and Word.
• Ability to manage multiple priorities and perform effectively in a fast-paced environment.
• Ability to work accurately within financial systems such as Nexsure or similar platforms.

• Associate degree in Accounting,…