Fiscal Admin Travel Coordinator AP

Job Summary

We are seeking a detail-oriented Fiscal Admin Travel Coordinator AP for a temp-to-hire opportunity in Miami, FL. This role supports travel coordination and accounts payable functions in a professional legal services environment where accuracy, confidentiality, and organization are essential.

This is a great opportunity for an accounting or administrative professional with accounts payable experience who enjoys coordinating details, working with financial records, and supporting internal teams. The position offers a structured Monday through Friday schedule, hands-on training within established processes, and the chance to build long-term skills in travel coordination, invoice processing, reimbursements, and fiscal administration.

The ideal candidate is reliable, highly organized, and comfortable managing multiple priorities in a fast-paced environment. Success in this role requires strong follow-through, professional communication, and the ability to work both independently and collaboratively with staff at various levels.

• Coordinate travel arrangements for staff and witnesses, including air travel, ground transportation, hotel accommodations, meals, and related travel needs.
• Make complex travel reservations for individuals across different levels of the organization.
• Audit and process travel advances, reimbursement payments, witness meal affidavits, and travel-related invoices.
• Reconcile financial and travel-related reports to ensure accuracy and compliance with applicable procedures.
• Provide backup support to other travel coordinators and assist with additional administrative and fiscal duties as assigned.
• Ensure travel and payment activities follow established policies, procedures, and regulatory requirements.

• Pay Rate: $20.79 per hour.
• Employment Type:
  
  Temp-to-Hire.
• Schedule:
  
  Monday through Friday, 8:30 AM to 5:00 PM.
• Location:
  
  Miami, FL.
• For temporary assignments lasting 13 weeks or longer, Apple One is pleased to offer major medical, dental, vision, 401k and any statutory sick pay where required.

• Coordinate complex travel arrangements for staff and witnesses.
• Process accounts payable items, including invoices, reimbursements, advances, and travel-related payments.
• Reconcile financial reports and review documentation for accuracy.
• Support administrative and fiscal operations in a deadline-driven environment.
• Bachelor's degree and at least 1 year of accounts payable experience.
• Related professional experience may substitute for the required education on a year-for-year basis.
• Strong working knowledge of Microsoft Office applications, especially Microsoft Excel.
• Ability to review invoices, financial documents, and reimbursement requests with strong attention to detail.
• Strong analytical, organizational, and reconciliation skills.
• Ability to understand and apply rules, regulations, policies, and procedures.
• Professional written and verbal communication skills.
• Ability to interact effectively with employees at all organizational levels.
• Ability to manage multiple priorities and meet strict deadlines.
• Self-directed, dependable, and comfortable working independently or as part of a team.

• Previous or current experience coordinating business or professional travel.
• Experience processing travel reimbursements, invoices, or expense reports.
• Experience in an administrative, accounting, legal, government, or professional services environment.
• Strong problem-solving skills and confidence working with confidential financial information.

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