Office Services Specialist

Office Services Specialist

Position Overview

The Office Services Specialist plays a key role in ensuring the efficient day-to-day operations of the office. This position supports attorneys, executives, and staff by managing administrative services, coordinating facilities-related functions, and maintaining a professional, organized workplace environment. The ideal candidate is detail-oriented, service-driven, and able to manage multiple priorities in a fast-paced setting.

Key Responsibilities

• Provide comprehensive office services support, including mail processing, document handling, copying, scanning, and file management.
• Coordinate office logistics such as conference room setup, catering, visitor reception support, and internal meetings.
• Maintain office supplies inventory; place orders and manage vendor relationships to ensure uninterrupted operations.
• Assist with facilities coordination, including service requests, maintenance issues, and vendor access.
• Support onboarding and offboarding processes, including workspace setup and equipment coordination.
• Ensure compliance with internal procedures, confidentiality standards, and workplace policies.
• Collaborate with administrative, HR, IT, and leadership teams to support operational initiatives and special projects.
• Provide general administrative support as needed, including data entry, scheduling assistance, and reporting.

Qualifications

• High school diploma or equivalent required; associate's or bachelor's degree preferred.
• 2+ years of experience in office services, administrative support, or facilities coordination.
• Valid driver's license with a clean driving record; ability to run local errands or support offsite office needs as required.
• Strong organizational and time management skills with the ability to prioritize competing demands.
• Excellent communication and interpersonal skills with a customer-service mindset.
• Proficiency in Microsoft Office (Outlook, Word, Excel); experience with office management systems a plus.
• Ability to handle sensitive information with discretion and professionalism.
• Reliable, proactive, and adaptable in a dynamic work environment.

Work Environment &

Physical Requirements

• Primarily office-based; may require standing, walking, and lifting office materials up to 20 lbs.
• Occasional extended hours may be required to support business needs or special events.

Why Join Us

• Collaborative and professional work environment
• Opportunity to contribute directly to operational excellence
• Competitive compensation and benefits package
• Long-term growth potential within the organization

Ascendo is a certified minority owned staffing firm, and we welcome and celebrate diversity. Ascendo is an Equal Opportunity Employer and does not discriminate on the basis of race, color, religion, sex (including pregnancy and gender identity), national origin, political affiliation, sexual orientation, marital status, disability, genetic information, age, parental status, military service or any other characteristic protected by federal, state or local law.

Contact information

Jessica Prado