Executive Assistant to CEO

Overview

Who we are:

At Vireo Health, we’re not just another cannabis company—we’re a movement. Founded by physicians and driven by innovation, we blend science, technology, and passion to create top-tier cannabis products and experiences. Our team of 500+ bold creators and trailblazers are shaping the future of the industry, and we want you to be part of it. We take pride in being one of the most diverse and inclusive workplaces in cannabis, fostering a culture where everyone belongs.

Through employee engagement, community events, and non-profit partnerships, we’re building more than a business—we’re building a community. As we rapidly expand nationwide, we’re looking for talented, driven, and passionate people to join us. If you’re ready to turn your passion into a career, let’s grow the future together.

We are seeking a high-performing Executive Assistant to the CEO with experience supporting senior leaders in banking, private equity, investment management, or similarly fast-paced, high-stakes environments. This individual will serve as a trusted partner to the CEO, ensuring the CEO’s time, priorities, communications, travel, and daily operations are executed with precision, discretion, and professionalism.

The ideal candidate is proactive, polished, organized to the extreme, and operates with a “no task too big or too small” mindset. You are calm under pressure, anticipate needs before they arise, and thrive in an environment where speed, judgment, and confidentiality matter.

This role is based in Miami, Florida, with flexibility for an exceptional candidate located elsewhere who can support frequent travel and maintain high responsiveness.

Executive Support & Priority Management

• Serve as the CEO’s primary administrative and operational partner, ensuring priorities are executed effectively and efficiently.

• Manage complex calendar scheduling across time zones, including investor meetings, board meetings, internal leadership sessions, and external engagements.

• Proactively balance short-term urgency with long-term goals; create structure and clarity in a dynamic environment.

• Draft and manage agendas, briefing documents, meeting prep packets, and follow-ups.

• Plan and execute domestic and international travel with a high attention to detail (air, hotel, ground, itineraries, security considerations as needed).

• Build meticulous, CEO-ready itineraries and maintain real-time travel support (including last-minute changes).

• Coordinate event logistics including offsites, board meetings, investor events, dinners, and conferences.

• Draft, edit, and manage high-quality communication on behalf of the CEO: emails, meeting notes, follow-ups, and internal/external messaging.

• Represent the CEO with professionalism and discretion when interacting with investors, executives, business partners, and internal teams.

• Act as a gatekeeper for inbound requests and protect executive bandwidth.

• Handle highly sensitive information including investor updates, strategic plans, compensation matters, personnel actions, and legal documentation.

• Maintain strict confidentiality and execute with exceptional judgment.

• Build strong internal relationships to ensure seamless coordination across teams.

• Drive special projects for the CEO, including coordinating cross-functional efforts, tracking deadlines, and ensuring follow-through.

• Maintain organized systems for documents, contacts, and recurring business rhythms.

• Partner closely with senior leaders, finance, legal, and operations teams to keep strategic initiatives moving forward.

Required

• 5+ years of Executive Assistant experience supporting a CEO, Managing Partner, or senior executive in a fast-paced, high-performance environment.

• Background in banking, private equity, investment management, consulting, or professional services strongly preferred.

• Proven ability to manage complex scheduling, shifting priorities, and high volumes of time-sensitive work.

• Exceptional attention to…