Client Services Assistant​/Legal Support Specialist

Job Description

We are seeking to hire a Client Services Assistant/Legal Support Specialist to support Pillsbury's Miami office. This position will report to the Regional Director of Administration and the Regional Senior Manager HR/Recruiting for the NY, Florida and Middle East offices.

Miami, Florida

• Providing exceptional client service.
• Ensuring that all calls are answered at the main reception desk and routed appropriately.
• Keeping track of all visitors, assigning offices to visiting attorneys, reserving conference rooms for meetings and associated needs for the meetings (i.e. food, technology, supplies).
• Providing administrative support on an as needed basis which includes preparing expense reports, check requests, new business memos, preparing mailings and binders, editing pre-bills, maintaining electronic files, assisting with travel arrangements and scheduling meetings.

• Must have 3+ years of experience working in a professional services environment.
• Strong administrative and interpersonal skills; ability to handle a high-volume desk with extreme accuracy and attention to detail; strong proofreading and solid computer skills are essential.
Positive self-starter with excellent communication/interpersonal skills (both written and oral), a strong work ethic, professional demeanor and attire/appearance are a must, along with an adeptness to handle difficult situations tactfully.
• Ability to demonstrate initiative and can successfully-task and prioritize handling the workload at a very fast pace.
• Works well with all levels of staff, attorneys and departments and possesses a "can-do"/positive attitude; a team player and can adapt to changing technologies and procedures.
• Will work a 40‑hour work week and be required to be in office 5 days a week.
• Overtime flexibility required.
• Proficient in MS Office, Excel and PowerPoint.
• BA/BS degree preferred or equivalent in experience.
• May be asked to perform other tasks not mentioned above.

Pillsbury Winthrop Shaw Pittman LLP is an Equal Opportunity Employer.

If you require an accommodation in order to apply for a position, please contact us at Pill