Coordinator, Marine Professional Development

Responsibilities

• Scheduling of key events such as Panel Senior Officers' shoreside interviews with Marine Senior Leadership, ensuring candidates are provided all necessary information; responsible for following up on all required arrangements for candidate attendance, including providing the agenda and bona fide letters.
• Schedule all internal review meetings for candidates eligible for promotions and provide detailed reports of such meetings.
• Schedule Promotion Board Committee meetings, ensuring that the event aligns with all Promotion Board members’ calendars, prepares candidates’ files, and provides a detailed report of feedback collected during the event.
• Meticulous planning of Senior Leaders’ performance conversation; contacting onboard Senior Officers to ensure the meeting aligns with their operational schedule, sending invites, and providing performance matrixes to the Director of Marine Professional Development.
• Responsible for maintaining and updating the comprehensive technical promotion database for Engine Junior Officers, Petty Officers, and ratings. Download, summarize, and store all performance evaluations for Petty Officers, ratings, and Junior Officers (up to the rank of 1st Engineer Junior) in a secure and organized manner.
• Communicate effectively with vessels to clarify any missing information or discrepancies related to professional development and promotion eligibility.
• Schedule candidates for Utilia Leadership assessment and ensure that proper tracking of all activities is maintained, that logistics are in place, and provide weekly updates to MPD team for reassessment of priorities.
• Conceptualize, design, and develop high-quality, visually engaging PowerPoint presentations for Senior Officers' conferences, meetings, and other internal communications.
• Maintain a library of presentations and supporting materials. Gather, organize, and prepare supporting materials, such as handouts, briefing documents, and talking points, to accompany presentations.
• Assist in the development of themes, agenda, and content of Shipboard Senior Leaders Conferences, supporting the Director of Marine Professional Development both for conference planning and coordination, and onsite conference management.
• Create and maintain detailed project timelines and task lists to ensure the timely completion of all conference-related activities.
• Lease with CATO teams to coordinate, where required, travel arrangements for attendees, including flights, accommodation, and ground transportation. Coordinate the production and distribution of conference materials, such as agendas, presentations, name badges, and giveaways.
• Compile and analyze data for quarterly bulletins intended for Senior Leadership. Design and format the bulletins in a clear, concise, and visually appealing manner.
• Ensure the bulletins accurately reflect the Department’s performance and strategic priorities.
• Performs other duties as assigned.

• Associate’s degree required and Bachelor's preferred in Business Administration, Education, Maritime Studies, or a related field.
• Advanced knowledge of Microsoft Office Suite.
• Expert-level proficiency in Microsoft PowerPoint, including advanced features such as animations, transitions, and master slides.
• Proven experience in designing and developing high-quality PowerPoint presentations for executive audiences.
• Demonstrated proficiency in Microsoft Excel, in particular for: data entry and formatting, formulas and functions, data analysis and visualization, and data management.
• Strong organizational and time management skills with the ability to manage multiple projects/demands simultaneously and meet deadlines.
• Exceptional attention to detail and commitment to accuracy.
• Excellent communication and interpersonal skills, with the ability to collaborate effectively with stakeholders at all levels.
• Highly organized individual accustomed to handling multiple demands and maintaining the desired level of operational excellence and efficiency, detail-oriented and able to prioritize tasks as required.
• 2–3 years of experience in administrative coordination, data management, or event planning.
• Experience supporting professional…