Data and File Maintenance Coordinator

Stearns Weaver Miller, a full-service commercial law firm with five offices across Florida, is currently seeking a reliable and detail-oriented Data and File Maintenance Coordinator.

This is an excellent opportunity for someone at the beginning of their career who is eager to gain hands-on experience in a law firm environment. This role offers exposure to the inner workings of our Ad Valorem Tax department and provides a solid foundation in legal administrative support within a professional, team-oriented setting. This is a full-time, on-site position supporting multiple attorneys and staff members in our Ad Valorem Tax group.

The coordinator will assist in a variety of administrative and data management tasks, including but not limited to the responsibilities outlined below.

• This entry-level role is ideal for someone organized, accurate, and eager to learn.
• Enter and update data accurately into the internal Ad Valorem database (VAMS)
• Organize, update, and maintain paper and electronic client files
• Scan physical documents and accurately index them in the digital filing system
• Respond to document or data retrieval requests from attorneys and other staff in a timely and efficient manner
• Assist with general administrative tasks as needed
• Assist attorneys and Real Estate Analysts to prepare packages for hearings
• Handle sensitive documents and data with discretion and in compliance with confidentiality policies

• High school diploma or equivalent required
• Strong attention to detail, organizational skills, and accuracy
• Ability to work independently and take initiative in a support role
• Must have a strong working knowledge of Microsoft Office products (Excel, Word, etc.) and advanced computer proficiency
• Ability to work on-site, 37.5 hours per week
• Ability to work overtime and weekends if needed
• Ability to work in a fast-paced team environment while maintaining a professional demeanor
• Previous experience working in a law office or with legal documentation is preferred
• Ability to prioritize and manage multiple tasks efficiently
• Willingness to take on new tasks

Stearns Weaver Miller is an equal opportunity employer and does not discriminate on the basis of an applicant’s or employee’s race, color, religion, national origin, sex, gender identity/expression, sexual orientation, age, disability, veteran status, marital status, citizenship, ancestry, pregnancy, familial status, actual or perceived status as a victim of domestic violence, dating violence or stalking, or any other legally protected status entitled to protection under federal, state, or local anti-discrimination laws.

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