Front Office Assistant

We are seeking a skilled and customer-oriented Front Office Assistant to join our team. As the first point of contact for our company, you will play a crucial role in creating a positive and welcoming atmosphere for clients, visitors, and staff. Your excellent communication and organizational skills will contribute to the smooth functioning of our front office operations.

Responsibilities:

• Client and Guest Relations:
  • Greet and welcome clients, guests, and visitors with professionalism and warmth.
  • Assist clients in checking in, scheduling appointments, and directing them to the appropriate personnel or meeting spaces.
  • Handle inquiries via phone, email, and in-person, providing accurate and helpful information.
• Administrative Support:
  • Manage the front desk area, ensuring it is clean, organized, and well-maintained at all times.
  • Maintain visitor logs, ensuring accurate records of appointments, arrivals, and departures.
  • Handle incoming and outgoing mail, packages, and deliveries, distributing them to the appropriate recipients.
• Information Management:
  • Maintain and update databases, records, and files, ensuring confidentiality and accuracy of information.
  • Provide administrative support in data entry, documentation, and reporting tasks.
• Problem Resolution:
  • Address and resolve minor client concerns or issues promptly, escalating more complex matters to the appropriate personnel.
  • Ensure client and guest satisfaction by actively seeking feedback and taking necessary actions to enhance their experience.

Qualifications:

• High school diploma or equivalent; additional education or certification in hospitality, office administration, or a related field is a plus.
• Exceptional interpersonal and communication skills, both verbal and written.
• Proficiency in using office software, including Microsoft Office Suite and scheduling tools.
• Strong organizational skills and attention to detail, with the ability to multitask effectively.
• Professional appearance and demeanor, coupled with a positive and friendly attitude.
• Familiarity with basic office equipment such as phone systems, printers, and copiers.
• Flexibility to work shifts, including evenings and weekends, if required.