Executive Assistant to Chief Executive Officer

Overview

Sophia is on a mission to help people build deeper, more meaningful relationships using AI. We’re starting with Sophia, an end-to-end agentic matchmaker that uses advanced language and computer-vision models to deliver highly tailored introductions. Instead of swiping, you talk. Sophia listens — learning your personality, lifestyle, and relationship style to introduce you to someone who’s truly compatible.

Sophia will launch as an invite-only community, growing intentionally before opening more broadly.

Location: On-site, Miami, FL

Reports to: CEO

Employment Type: Full-time

Compensation: $45k-$65k

About Sophia – Sophia is on a mission to help people build deeper, more meaningful relationships using AI. We’re starting with Sophia, an end-to-end agentic matchmaker that uses advanced language and computer-vision models to deliver highly tailored introductions. Instead of swiping, you talk. Sophia listens — learning your personality, lifestyle, and relationship style to introduce you to someone who’s truly compatible.

Sophia will launch as an invite-only community, growing intentionally before opening more broadly.

We’re looking for a highly organized, proactive Executive Assistant to support the CEO and help keep the company running smoothly day to day. This is an on-site role and a critical position in an early-stage company, where trust, discretion, and execution matter.

You’ll act as a central point of coordination for the CEO — managing schedules, handling logistics, tracking priorities, and ensuring nothing important slips through the cracks. While this is a classic EA role at its core, it’s ideal for someone who enjoys variety, ownership, and being close to decision-making in a fast-moving environment.

• Manage the CEO’s calendar, scheduling meetings, calls, and in-person commitments with precision and foresight.
• Coordinate travel arrangements, itineraries, and logistics for business-related trips.
• Draft and send emails, meeting follow-ups, and basic communications on behalf of the CEO when needed.
• Track action items, reminders, and open loops to ensure timely follow-through.

• Serve as the on-site point person for day-to-day office needs and coordination.
• Prepare meeting agendas, take notes when needed, and track next steps.
• Help organize internal documents, files, and shared tools (e.g., Google Drive).
• Coordinate with vendors, service providers, and partners as needed.

• Help the CEO stay focused by organizing priorities, flagging conflicts, and anticipating upcoming needs.
• Handle administrative and logistical tasks that free up executive time and energy.
• Assist with light personal or executive-adjacent tasks that directly support the CEO’s ability to work effectively.

• Act as a professional, discreet point of contact between the CEO and internal/external stakeholders.
• Ensure information is communicated clearly and consistently across meetings and follow-ups.
• Maintain confidentiality and sound judgment at all times.

• Exceptionally organized and detail-oriented. You manage multiple moving parts without things falling through the cracks.
• Clear communicator. You write concise emails, take clean notes, and know how to summarize next steps.
• Reliable and proactive. You don’t wait to be told twice and take pride in being dependable.
• Discreet and trustworthy. You handle sensitive information with care and professionalism.
• Calm and adaptable. You’re comfortable in a fast-paced, sometimes ambiguous environment.

• 2–5+ years of experience as an Executive Assistant, Administrative Assistant, or similar role supporting senior leadership.
• Experience working on-site in an office environment.
• Strong working knowledge of Google Workspace (Calendar, Docs, Sheets) and comfort learning new tools.
• Startup or small-team experience is a plus, but not required.

Bonus points for:

• Experience supporting a founder or C-level executive.
• Interest in technology, consumer products, or wellness/relationships.
• Strong instincts for prioritization and anticipating needs.

• The CEO’s calendar is organized, intentional, and well-managed.
• Meetings are prepared, follow-ups are clear, and action items are tracked.
• Day-to-day logistics run smoothly without constant escalation.
• The CEO feels supported, informed, and able to focus on high-impact work.

If you’re excited about supporting a founder, enjoy being the organizational backbone of a growing company, and want to be part of building something meaningful from the ground up, we’d love to hear from you.