Operations Coordinator - Miami Law Firm
Listed on 2026-02-11
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Administrative/Clerical
Office Administrator/ Coordinator, Business Administration, Administrative Management
Overview
Schedule: Monday - Friday: on-site 9 AM – 5 PM (must be punctual)
Location: Brickell, FL
Job Title: Operations Coordinator
Salary and Perks: Base + Benefits, PTO, Overtime, Discretionary Bonus, Parking Stipend, Free Breakfast and Lunch
About the JobOur client, a leading global law firm, is seeking an organized, proactive Operations Coordinator to provide hands-on administrative and operational support to the Senior Operations Manager and assist with the day-to-day functions of the Miami office. This highly visible role collaborates across departments to support facilities, catering, supplies, safety, guest services, and space planning while helping maintain a professional, efficient office environment.
WhatYou’ll Do
- Guide mail and delivery processes while using technology and digital production systems to improve efficiency
- Oversee document imaging, production, scanning, printing, and mailroom operations, ensuring quality and confidentiality
- Support safety and emergency programs, liaise with property management on building needs
- Deliver exceptional service to staff, clients, and visitors
- Contribute to continuous improvement by preparing reports and staying current on facilities and operations trends
- Bachelor’s degree preferred or equivalent experience
- 5+ years of experience in Operations or Facilities development or management
- Proven ability to deliver exceptional service, develop efficient procedures, and manage multiple priorities in a fast-paced environment
- Strong communication and relationship-building skills
- Proficiency in Microsoft Windows and Office Suite (PowerPoint, Excel, Word, One Note, and SharePoint)
- Comfortable managing multiple priorities under tight deadlines with poise and attention to detail
- Ability to lift at least 10 pounds.
If this sounds like a good fit, please submit your resume for consideration.
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