Administrative Assistent

Real Magic LLC is a global leader in personal development and transformation, specializing in empowering individuals to unlock their true potential. Founded by international speaker and performance mentor Anders Hansen, the company has impacted over 10,000 clients in 30+ countries through immersive Real Magic LIVE events that blend cutting-edge personal growth strategies with world-class illustrations. With a mission to inspire millions to lead happy, healthy, and successful lives, Real Magic LLC combines innovative training programs, such as "The Secret To Real Magic,", with a focus on long-lasting personal and professional results.

Since 2018, the company has generated over $12M in revenue while helping its clients generate millions in growth and success.

We are seeking a
detail-oriented and proactive Administrative Assistant
to support daily operations and ensure smooth execution across communication, scheduling, financial admin, and internal coordination at
Real Magic
.

This is a
remote role
for someone who thrives in structure, communicates clearly, and takes pride in keeping systems organized and accurate in a fast-paced, growth-driven environment.

• Provide day-to-day administrative support to leadership and Operations
• Manage internal and external communication via Slack, Email, and Click Up
• Support calendar management, meeting scheduling, reminders, and follow-ups
• Maintain accurate records, task logs, spreadsheets, and internal databases

• Monitor and retry payments or wires to ensure financial accuracy
• Handle invoices, receipts, and client billing updates
• Support light bookkeeping and expense tracking

• Distribute and track tickets and waitlists for events and programs
• Upload, organize, and distribute meeting replays and recordings
• Assist with client inquiries related to access, schedules, and materials

• Prepare and deliver end-of-week reports
• Assist with team check-ins, wrap-ups, and general admin tasks
• Support Operations with light tech tasks, integrations, and emails to client and lead lists

• Strong organizational and time-management skills
• Excellent written communication and professional customer service skills
• High attention to detail and ability to manage multiple priorities
• Experience with administrative support, scheduling, and record-keeping
• Comfort handling invoices, receipts, and light financial admin
• Proficiency with tools such as Slack, Click Up (or similar project tools), and Go High Level
• Working knowledge of Microsoft Office or Google Workspace
• Ability to work independently, maintain confidentiality, and adapt in a remote environment
• Prior experience in an administrative or support role is preferred

• A fully remote, full-time position
• Clear responsibilities, structure, and ownership
• Close collaboration with Operations and leadership
• Opportunity to grow with the company as we scale internationally

Send your
CV + a short 2–3 minute video
, explaining why you’re a great fit for this role, to: