Personal Assistant

I am seeking a highly organized, proactive, and detail-oriented Personal & Household Assistant to support a busy family and business owner. This role is centered around managing day-to-day logistics, family coordination, and household operations so that our home and schedule run smoothly and efficiently.

The ideal candidate is calm under pressure, anticipates needs before they arise, and genuinely enjoys helping create order, flow, and ease in a fast-paced household.

• Coordinate and manage household logistics and errands
• Oversee returns, exchanges, and online orders
• Manage dry cleaning, tailoring, laundry coordination, and seasonal wardrobe organization
• Grocery shopping, pantry organization, and household supply restocking
• Assist with packing, unpacking, and travel preparation
• Manage gift purchasing, wrapping, and holiday coordination
• Track household inventory and anticipate needs proactively

• Assist with planning children’s birthday parties and special events
• Manage activity registrations and school-related scheduling
• Help coordinate weekly children’s schedules and logistics
• Organize school forms, paperwork, and deadlines
• Assist with carpool coordination and occasional pickups/drop-offs as needed
• Help manage clothing, sports equipment, and seasonal transitions
• Coordinate camps, lessons, tutors, and extracurricular activities

• Manage personal calendar and appointments
• Schedule medical, dental, beauty, and personal appointments
• Coordinate travel bookings and itineraries
• Track important dates, reminders, and deadlines
• Organize digital and physical household records
• Assist with personal projects and administrative tasks as needed

• Pick up prescriptions, packages, groceries, and specialty items
• Coordinate service appointments and oversee vendor visits
• Assist with event preparation and hosting support
• Handle miscellaneous tasks that arise in daily family life
• Hours:
  
  Monday–Friday, 9:00am–5:00pm
• In-person role based in Miami Beach
• Dedicated office located next to our home for administrative work
• Some time spent working inside the home as needed
• Must be comfortable moving fluidly between computer-based tasks and hands-on household support

• Extremely organized and detail-driven
• Speaks fluent English and Spanish
• Strong problem‑solving skills and ability to think ahead
• Warm, trustworthy, and family‑oriented personality
• Comfortable working around children and within a family environment
• Strong communication skills
• Discreet and professional
• Flexible and adaptable in a dynamic environment
• Tech‑savvy on both computer and phone, including email, calendars, task apps, online ordering, and digital communication

• Prior experience as a Personal Assistant, Household Manager, or similar role preferred
• Valid driver’s license and reliable transportation
• Ability to multitask and manage competing priorities
• Comfortable running errands and managing logistics independently

Competitive and based on experience. Opportunity for a long‑term, stable position with a supportive family.