Conference Services Specialist

Conferences and Guest Services Specialist

Our National Law Firm Client is seeking a Guest Services Specialist. The Guest Services Specialist will provide professional and responsive guest services for our conference facilities department.

• Assist in the coordination and execution of various meetings and events.
• Assist caterers for meetings and events, including communicating and placing orders with vendors.
• Utilize familiarity with office and conference layouts to facilitate meeting logistics.
• Collaborate with other departments, including marketing.
• Maintain and stock kitchens, conference rooms, and visitor offices.
• Set up and break down beverage, coffee, and food arrangements for daily meetings.
• Manage inventory of supplies and maintain kitchen pantries, including coffee machines and other appliances.
• Perform light administrative duties such as scanning, copying, and invoicing.
• Serve as a back‑up receptionist by answering and directing calls to appropriate individuals and greeting guests and visitors.
• Special projects and additional duties as assigned.

• High School diploma required / Bachelor’s degree preferred.
• 2+ years of experience in related area (coordinating events, hospitality, restaurants, etc.)
• Ability to manage multiple projects.
• Ability to conduct projects with little supervision.
• Ability to maintain professional demeanor under pressure.
• Professional appearance and manner required for interaction with clients, attorneys, and staff.

• Legal Receptionist
• Guest Services
• Event Planning Specialist
• Conference Room Services
• Hospitality Services

If you have the experience or know anyone qualified, please contact Lilliana del Real with Legal Search Solutions at

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