Office Manager

The Children’s Movement of Florida is the state’s leading voice for early childhood and early learning. We are seeking a seasoned Office Manager to serve as the operational backbone of our organization.

This is not an entry-level role. We are looking for a career administrative professional who brings maturity, discretion, and systems discipline to their work.

The Office Manager ensures that our office operations, executive support, financial processes, and database systems function efficiently and accurately. This role requires strong execution skills, attention to detail, and comfort working independently in a fast-paced environment.

• Manage daily office operations and vendor relationships
• Oversee supplies, maintenance, mail, and front desk responsibilities
• Serve as point person for IT support coordination

• Manage complex scheduling and travel logistics
• Prepare materials and maintain shared files
• Anticipate needs to ensure smooth execution

• Create and manage events in Every Action (CRM/database)
• Track and upload attendance data
• Enter and code contacts accurately
• Maintain contribution records
• Assist with segmented email sends
• Manage invoices, expense tracking, and check printing
• Reconcile credit card statements
• Maintain organized financial documentation

• Manage onboarding documents and staff platform access
• Support grant documentation and acknowledgments

• 5+ years of administrative or office management experience
• Strong systems and database comfort (CRM experience required)
• High attention to detail and follow-through