Administrative Secretary

Position: ADMINISTRATIVE SECRETARY - 48003640
Requisition No: 870356

Agency:
Department of Education

Working Title:

ADMINISTRATIVE SECRETARY
- Pay Plan:
Career Service

Position Number:

Salary: $2,896.67 Monthly

Posting Closing Date: 03/03/2026

Total Compensation Estimator Tool

DIVISION OF VOCATIONAL REHABILITATION

LOCATION:

AREA 6, MIAMI UNIT 23C

ADMINISTRATIVE SECRETARY

Position Number:

Minimum Hiring Salary: $2,896.67 Monthly

Our Mission is "to help people with disabilities find and maintain employment and enhance their independence." Our Vision is "to become the first place people with disabilities turn when seeking employment and a top resource for employers in need of qualified employees."

This Advertisement may be used to fill current and future vacancies for up to 6 months.

Gaps in employment must be addressed on the application and each field (address, city and state, dates, phone numbers, etc.) must be completed. Periods of employment should be entered with the most recent job listed first, in chronological order.

Minimum Requirements:

Three years of secretarial or clerical work experience; or Possession of a Certified Professional Secretary Certificate. College education from an accredited institution can substitute at the rate of 30 semester or 45 quarter hours for each year of the required experience. Vocational/technical training in an area of secretarial science or office/business studies can substitute at the rate of 720 classroom hours for each year of the required work experience.

A high school diploma or its equivalent can substitute for one year of the required work experience.

Job Description:

Employee must be productive under tight time frames, balance multiple and competing priorities and maintain goal-directed behavior and performance sometimes under stressful conditions; the employee must interact courteously with others; employee's performance and behavior must demonstrate consideration of the workload concerns of others and must not negatively affect productivity and morale of the unit. Attendance is an essential function of this position.

The person in this position is expected to perform administrative support and/or technical assistance to a Vocational Rehabilitation (VR) unit and its customers.

Assists VR Supervisor with tracking and monitoring Unit attendance and leave.

Assists VR Supervisor in organizing, coordinating and prioritizing unit activities.

Assists VR Supervisor in preparation of confidential personnel actions.

Receives, tracks, and submits monthly reports as assigned.

Processes and tracks monthly travel and submits to Area Office.

Conducts inventory and orders supplies for the unit.

Prepares and signs routine correspondence.

Answers phones and files documents.

Reviews closed files to ensure proper file order.

Tracks transferred cases.

Reviews, audits and processes authorizations for payment or cancellation.

Works directly with customers to obtain and verify referral information.

Verifies Customers' employment status.

Schedules and notifies customers of appointments.

Mentors support staff and conducts training both in the unit and/or outside the unit when requested.

Participates in teams or committees as assigned.

* Information contained in responses to Qualifying Questions concerning education, experience, knowledge, skills and/or abilities must also be disclosed on the State of Florida Employment Application.
* STATE OF FLORIDA EMPLOYEE BENEFITS

Background Screening Requirement:

It is the policy of the Florida Department of Education that applicants for employment undergo level 2 employment screening in accordance with the requirements of Chapter 435, Florida Statutes, as a condition of employment or being permitted to serve as a volunteer. All applicants for employment or to volunteer who are selected for an interview will be provided with the Consent to Background Screening form for level 2 screening, the Affidavit of Good Moral Character, and the Notice of Rights.

The leading candidate for employment or to volunteer will be required to execute the Consent form and Affidavit, report to a designated location, and submit fingerprints for level 2 screening. No applicant for a designated position will be employed or permitted to…