Office Associate - Herbert Wertheim College of Medicine

About FIU

Florida International University is a Top 50, preeminent public research university with 55,000 students from all 50 states and more than 140 countries, as well as an alumni network of more than 340,000. Located in the global city of Miami, the university offers more than 200 degree programs at the undergraduate, graduate and professional levels, including medicine and law. FIU faculty are leaders in their fields and include National Academy members, Fulbright Scholars and Mac Arthur Genius Fellows.

A Carnegie R1 institution, FIU drives impactful research in environmental resilience, health and technology and innovation. Home to the Wall of Wind and Institute of Environment, FIU stands at the forefront of discovery and innovation. With a focus on student success, economic mobility and community engagement, FIU is redefining what it means to be a public research university.

The Herbert Wertheim College of Medicine is currently seeking an Office Associate to join our team of professionals.

• Provides administrative support for the medical simulation center and Clinical Skills courses, including confirming faculty sessions, coordinating IT needs, preparing agendas, meeting notices, and materials.
• Provides support to the medical simulation center in preparing necessary materials and logistics. Supports the leadership team with assigned relevant tasks and programs, including tours, simulations, virtual sessions, and other special events hosted by the department.
• Assists in updating course materials. Prepares and maintains picture sheets, door signs, and faculty folders. Collects and sorts all event signs, supplies and materials.
• Performs basic data entry, such as tracking student absences, missing assignments, and other student issues. Assists with CANVAS page updates and announcements.
• Communicates with and responds to student and faculty inquiries, as needed.
• Assists with submitting documents for travel authorizations.
• Organizes and maintains confidential files, databases, and records for Clinical Skills and the Simulation Center.
• Maintains inventory of office supplies and restocks necessary equipment, as needed. Assists ordering course materials, books, office supplies and catering request.
• Performs related duties as required or as directed. The omission of specific duties does not preclude the supervisor from assigning duties that are logically related to the position.

High school diploma or GED and two (2) years of office or related experience; OR an equivalent combination of relevant education and/or experience.

Staff

$35,000-$36,000

Begin time: 8:30 AM

End time: 5:00 PM

Criminal Background Check

If you have not created a registered account, you will be asked to create a username and password for use of the system. It is recommended that you provide an active/valid e-mail account as that will be the main source of communication regarding your status within the process. In this account, you are able to track your applicant status in "My Applications".

To be considered eligible for the position as an internal candidate, departmental staff must meet minimum requirements of the position and be in good performance standing.

Before you begin the process, we recommend that you are prepared to attach electronic copies of your resume, cover letter or any other documents within the application process. It is recommended that you combine your cover letter and resume/curriculum vitae into one attachment. Attached documents should be in Microsoft Word or PDF format. All applicants are required to complete the online application including work history and educational details (if applicable), even when attaching a resume.

* This posting will close at 12:00 am of the close date.

As a current employee, you must log into Employee Self Service (ESS) to apply for this and any other internal career opportunity of interest. In this account, you are able to track your applicant status in "My Applications".

To be considered eligible for the position as an internal candidate, departmental staff must meet minimum requirements of the position and be in good performance standing.

Before you begin the process, we recommend that you are prepared to attach electronic copies of your resume/ curriculum vitae, cover letter or any other documents within the application process. It is recommended that you combine your cover letter and resume into one attachment. Attached documents should be in Microsoft Word or PDF format.

* This posting will close at 12:00 am of the close date.

Since 1945, the Florida Legislature has made a provision to give preference in the hiring process to United States war veterans in recognition of their military, naval, or air service who meet specific conditions. The conditions are as follows:

• Veterans with a VA…