Legal Support Specialist

Greenberg Traurig (GT), a global law firm with locations across the world in 15 countries, has an exciting employment opportunity for you. We offer competitive compensation and an excellent benefits package, along with the opportunity to work within an innovative and collaborative environment.

We are seeking a highly organized and results-driven professional who thrives in a fast-paced, deadline-driven environment. The ideal candidate excels at multitasking with minimal supervision while maintaining professionalism and confidentiality. Strong communication skills, attention to detail, and a proactive mindset are essential for success in this role. If you take initiative, anticipate needs, and provide strategic solutions, we invite you to join our team.

This role will be based in our Miami office, on an in-office basis. Regular in-office presence is required for day-to-day operations, as well as for team meetings, training opportunities, and relationship building.

The Legal Support Specialist serves as a key point of contact for both internal and external clients, acting as a liaison between attorneys and clients. This role involves managing legal documents, maintaining case files, coordinating attorney schedules, and assisting with billing and administrative tasks. Candidates should be flexible to work overtime as needed.

• Document Preparation & Management:
  Draft, edit, proofread, and organize legal documents and correspondence.
• File Organization:
  Maintain and manage legal files, ensuring accuracy and accessibility.
• Billing & Time Entry:
  Process attorney time entries, manage billing, and assist with collections.
• Scheduling & Travel Coordination:
  Maintain busy calendars, schedule appointments, arrange complex travel plans, and process related expenses.
• Client & Attorney Support:
  Serve as a liaison between attorneys and clients, assisting in client relationship management.
• Administrative Duties:
  Manage attorneys' emails and calls, process expense reimbursements, and perform other office responsibilities as needed.

• Highly organized, detail-oriented, and able to multitask in a fast-paced environment.
• Strong communication skills, both written and verbal.
• Fluency in English and Spanish, including the ability to read and write business and legal documents in both languages;
  Portuguese is a plus.
• Proactive and self-motivated, with the ability to work independently and collaboratively.
• Exceptional client service skills with a professional and polished demeanor.
• Ability to work under pressure and meet strict deadlines.
• Flexibility to work overtime as needed.

• Minimum of five years of experience as an administrative or executive assistant in a professional environment, preferably in a law firm.
• At least two years of legal secretary experience at a mid-to-large law firm.
• Experience in a fast-paced, executive-level work environment is highly desirable.
• Bachelor’s degree or equivalent experience preferred.

• Proficiency with Windows-based software and Microsoft Word, PowerPoint, Excel, and Outlook.
• Experience with iManage and/or Filesite is a plus.

GT is an EEO employer with an inclusive workplace committed to merit-based consideration and review without regard to an individual’s race, sex, or other protected characteristics and to the principles of non-discrimination on any protected basis.