Personal Assistant & Household Operations Coordinator

Personal Assistant & Household Operations Coordinator

Manages the executive’s personal life and household operations end-to-end. This is a hands‑on role suited for a detail‑obsessed operator who excels at vendor and staff coordination, personal scheduling, household logistics, and pristine execution.

This position is on‑site full time in Fort Lauderdale/Miami, FL. We are open to candidates currently based in other major metropolitan markets who can relocate. Experience operating at a NYC‑caliber pace with high standards, urgency, and discretion is a strong plus.

Flexibility required, including evenings/weekends/holidays as needed.

• Coordinate and oversee household vendors and service providers (e.g., maintenance, renovations).
• Source, vet, and manage contractors; ensure quality, timelines, and accountability.
• Track household schedules (cleaning/maintenance), inventories, deliveries, and warranties.

• Manage personal and family calendars; ensure frictionless integration with professional commitments.
• Book appointments, reservations, and experiences; manage reminders and confirmations.
• Handle personal errands, purchases, gifting, wardrobe logistics, and returns.

• Plan and execute personal and family travel (commercial or private), with detailed itineraries and contingency planning.
• Coordinate private events and gatherings (guest lists, catering, venues, logistics).

• Process invoices, track expenses, and manage household budgets; maintain organized documentation.
• Implement systems to improve efficiency (trackers, checklists, SOPs).

• Personal Assistant, Household/Estate Coordinator, or similar client‑facing experience supporting a high‑demand principal is preferred.
• Proven experience with vendor management, household logistics, and event coordination.
• Excellent organization, communication, and problem‑solving.
• Tech‑savvy with office suites and basic project/task tools (e.g., Google Workspace, Microsoft Office, Asana/Trello).
• Uncompromising discretion and professionalism.

• Availability:
  On‑call for urgent/last‑minute needs; flexible schedule.
• Mindset: “No-task-too-small” approach paired with high standards and ownership.

Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities

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