Senior Executive Assistant

This role is ideal for an experienced Executive Assistant who takes pride in ownership, reliability, and attention to detail, and who is looking for a long-term opportunity with expanded responsibility and visibility.

This is an opportunity to work closely with a CEO while gaining exposure to both company operations and a dynamic office environment. The role offers long-term stability, meaningful responsibility, and the ability to grow alongside evolving needs.

• Manage and optimize the CEO’s calendar across business and personal commitments
• Coordinate all travel, including complex domestic and international itineraries
• Prepare meeting materials, agendas, and briefings to ensure the CEO is well-prepared
• Draft, review, and manage communications and correspondence
• Track follow-ups and ensure timely execution of commitments
• Serve as a gatekeeper, prioritizing inbound requests and protecting the CEO’s time
• Support scheduling and coordination of leadership meetings and company priorities
• Assist with preparation of presentations and internal communications
• Track key action items and ensure follow-through across teams
• Provide general support on special projects as needed
• Assist in overseeing a portfolio of real estate assets, including multifamily and retail properties
• Coordinate with property managers, brokers, and contractors
• Track projects, leasing activity, and key deadlines
• Support administrative aspects of acquisitions, dispositions, and capital projects
• Coordinate operations across multiple residences, including vendors, maintenance, and scheduling
• Manage personal travel planning and logistics
• Assist with events, guests, and general household coordination
• Manage bill pay and ensure timely handling of personal financial obligations
• Maintain organized records, documents, and contracts
• Help implement and maintain simple systems for tracking expenses and obligations
• Personal Calendar Management
  • Maintain and coordinate the CEO’s personal calendar alongside business commitments
  • Ensure alignment across professional and personal priorities
  • Anticipate scheduling needs and proactively resolve conflicts
  • Work closely with internal support staff and external vendors
  • Ensure clear communication and timely execution of tasks
  • Build strong working relationships with key service providers

• 5–10+ years of experience supporting senior executives
• Strong organizational and time management skills
• High level of discretion, professionalism, and reliability
• Comfortable managing both business and personal responsibilities
• Highly organized and detail-oriented
• Proactive, dependable, and solutions-focused
• Strong sense of ownership and follow-through
• Flexible, and willing to handle a wide range of tasks
• Interested in a long-term role with stability and growth